Office/Administrative Manager

The Office Manager plays a central role in supporting business operations through effective administrative management, bookkeeping accuracy, procurement efficiency, and ERP system oversight. The ideal candidate will be proactive, detail-oriented, and experienced in bookkeeping and procurement—ideally within the construction materials industry.

Key Responsibilities

· Administrative & Office Management

- Oversee daily office operations to ensure an organized, professional, and efficient work environment.

- Serve as the primary point of contact for internal staff, vendors, and customers.

- Maintain company records, documentation, and filing systems.

· Bookkeeping & Financial Support

- Manage accounts payable (AP) and accounts receivable (AR), including invoicing, billing, and payment reconciliation.

- Process expense reports, credit card statements, and vendor payments.

- Assist with month-end closing activities and coordinate with external accounting partners.

- Ensure accurate job costing and support financial reporting.

· Procurement & Materials Management

- Oversee procurement activities, including sourcing, ordering, and tracking materials for distribution and installation projects.

- Maintain relationships with suppliers and negotiate pricing when needed.

- Monitor inventory levels and ensure timely replenishment of materials and supplies.

· ERP System Ownership

- Serve as the internal expert and administrator for the company’s ERP system.

- Ensure accurate data entry, maintain system integrity, and manage updates.

- Train staff on ERP best practices and workflows.

- Collaborate with leadership to optimize system usage.

Required Qualifications

- Bachelor’s degree (4-year college degree) in Business Administration, Accounting, Supply Chain, or related field.

- 3+ years of experience in office management, bookkeeping, procurement, or related administrative roles.

- Strong bookkeeping knowledge, including AP/AR and basic financial reporting.

- Experience with procurement or materials ordering in a construction, distribution, or manufacturing environment.

- Proficiency with ERP systems.

- Excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

- Strong communication and interpersonal skills.

- Advanced proficiency in Microsoft Suite

Preferred Qualifications

- Experience in the flooring, tile, or construction industry.

- Familiarity with job costing, inventory management, and vendor management.

- Advanced proficiency in Excel or similar tools.

What We Offer

- Competitive compensation and benefits

- Opportunities for professional growth in a rapidly growing business

- Exposure to a wide variety of residential and commercial projects

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Work Location: In person