Office Administrator

Job Summary

We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. This position requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Responsibilities

- Support office with Administrative Duties as needed.

- Answer phone calls and record messages using appropriate etiquette

- Oversee calendar management, scheduling appointments, and coordinating meetings for staff.

- Provide front desk support, greeting visitors and directing them as needed.

- Create and maintain filing systems, both physical and digital.

- Oversee bookkeeping responsibilities using Quickbooks, including invoicing and expense tracking.

- Handle confidential data for customers and the company.

- Assist Human Resources and management in screening resumes and conducting interviews.

- Utilize Microsoft Office Suite (word, Excel, Outlook) for document preparation and communication.

- Conduct proofreading and transcription of documents to ensure accuracy and clarity.

- Perform data entry tasks accurately and in a timely manner.

- Work occasionally requires irregular hours and/or more than 40 hours per week to perform the essential functions of the position.

Skills

- Proficiency in in communication, both written and verbally.

- Familiarity with office management procedures and basic bookkeeping practices.

- Maintain an organized, clean and safe work area.

- Strong calendar management abilities to coordinate schedules efficiently.

- Excellent customer service skills with a friendly demeanor.

- Strong organizational skills to manage multiple tasks simultaneously.

- Effective typing skills for data entry tasks.

- Exceptional time management skills to prioritize daily responsibilities.

Minimum Requirements

- High school diploma.

- Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance

- Must be Self-motivated and able to work independently with minimal supervision.

- Must provide minimum authorization to work in the United States.

- Resumes will only be accepted for the job posted.

Join our team as an Office Administrator where your contributions will be valued, and your professional growth will be supported. We look forward to welcoming you!

Job Type: Full-time

Pay: $18.50 - $20.50 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person