Office Administrator

Job Title:

Office Administrator

Department:

Finance

Reports To:

USA Controller

Location:

On site in Brookshire, TX facility

Job Summary:

The Office Administrator is responsible for maintaining a professional and efficient office environment while providing essential support to the Finance team. This role combines administrative responsibilities with finance-related tasks and contributes directly to ensuring accurate and timely billing.

Key Responsibilities:

·        Serve as the first point of contact for all office visitors.

·        Maintain office/shop supplies & place orders as needed.

·        Manage incoming/outgoing mail, packages, and deliveries.

·        Coordinate with building management for needed repairs & maintenance.

·        Assist with new employee onboarding & expense report processing.

·        Plan & coordinate multiple company wide events annually to foster team culture.

·        Work cross-functionally with the sales department to generate & gain customer approval on field tickets.

·        Work with other members of the finance department to ensure timely billing & collections.

·        Other duties as assigned.

Qualifications:

·        

Education:

High School Degree or equivalent

·        

Prior experience in an administrative or billing role is preferred

·        

Skills:

o  Detail oriented.

o  Strong organizational and communication skills.

o  Proficiency with Microsoft Office.

o  Ability to work with a team.

Benefits:

o  Health, dental, vision, and life insurance.

o  401(k) plan with a company match.

o  3 weeks of paid time off plus company holidays