Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will oversee daily office operations, ensuring a smooth and efficient environment that supports our team’s productivity and growth. Your energetic approach will help manage administrative tasks, coordinate events, supervise staff, and maintain excellent communication across departments. This position offers an exciting opportunity to contribute to a vibrant workplace where your organizational skills and proactive mindset will truly shine.

Responsibilities

- Manage day-to-day office operations, including front desk duties, multi-line phone systems, and visitor reception to create a welcoming environment.

- Coordinate scheduling and calendar management for team meetings, appointments, and company events to optimize time utilization.

- Supervise administrative staff and support team management efforts through training, development, and performance oversight.

- Organize company events, meetings, and training sessions to foster team engagement and professional growth.

- Maintain organized filing systems—both digital and physical—and ensure compliance with confidentiality standards.

- Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR-related inquiries.

- Ensure effective communication across departments through clear email correspondence, phone etiquette, and internal updates.

Skills

- Proven experience in office management or administrative roles with strong clerical skills.

- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.

- Strong communication skills—both verbal and written—to liaise effectively with staff, vendors, and clients.

- Demonstrated experience in event planning and coordinating large or small-scale gatherings.

- Supervising experience with the ability to lead teams confidently while fostering a positive work environment.

- Proficiency in QuickBooks for bookkeeping and payroll processing; familiarity with budgeting is a plus.

- Knowledge of vendor management practices to negotiate contracts and maintain supplier relationships.

- Experience managing schedules using calendar management tools; adept at handling multi-line phone systems with professionalism.

- Familiarity with human resources processes including onboarding, training & development initiatives, and employee recordkeeping.

- Ability to handle front desk responsibilities with excellent phone etiquette; experience in medical office management is advantageous. Join us as an Office Administrator if you’re passionate about creating organized workflows, supporting team success, and contributing positively to our vibrant workplace culture!

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Work Location: In person