Receptionist / Office Administrator

Source Energy Services’ success is attributed to the passion and commitment of our employees across all levels of the company. We are a company of dedicated, hard-working professionals who proudly work within the energy industry. Be part of a growing, dynamic, and evolving company.

Job Title: Receptionist / Office Administrator

Reports To: Vice President, Finance

Location: Calgary, AB

Position Summary: The Receptionist / Office Administrator is responsible for being the first point of contact for visitors to the Calgary office and ensuring the Calgary office is run smoothly. Additionally, this role provides administrative support to Source in general, as well as to the CEO and CFO, and other executives as may be requested.

Why Work With Us:

- Competitive industry wage

- Be part of a growing company

- Strong HSE culture

- Opportunities for advancement – great place to start your career

- Source invests in our employees and their success

Essential Duties and Responsibilities:

Front Desk

- Greet visitors, oversee ‘visitor protocol and procedure;

- Full cycle handling of courier and mail, support other locations with courier and mailing; and

- On-board new team members, assign parking, provide security fobs, etc.

Office Maintenance

- Maintain office, kitchen/coffee stations and IT supplies, support other locations with ordering supplies and other arrangements as needed;

- Maintain organization and cleanliness of office space including boardrooms, supply rooms and kitchen/coffee stations;

- Coordinate with landlord for any maintenance or communication requirements;

- Coordinate office moves and minor office construction programs as required; and

- Decorate office during the holiday season.

Administrative Assistance

- Provide administrative support to the CEO & CFO as required;

- Arrange travel, hotel bookings, catering, etc., for meetings in Calgary and the US as requested;

- Build and maintain relationships with hotel, office, and kitchen supply vendors for price negotiations;

- Assist with managing internal and external meetings and events;

- Provide employees with meeting assistance and tele-conferencing set-up;

- Assist with binding, printing, scanning and other administrative tasks as required;

- Ensure that all the paper invoices are being given to AP department;

- Assist the Source Social Committee with employee events; and

- Other duties as required and assigned.

Who We’re Looking For:

- Minimum two years of proven experience in an administrative role

- Post-secondary degree/diploma an asset

- Ability to adapt to a changing work environment

- Strong professional interpersonal skills, an ability to deal with instruction from and to a wide range of functions and levels, and comfortable in setting up and participating in virtual teams

- The ability to demonstrate strategic thinking and to apply this skill in relation to the needs of the business

- Ability to coordinate multiple projects within tight timelines

- Results orientated, pro-active, enthusiastic and positive demeanor

- Ability to work comfortably with ambiguity and to create accountability, clarity and direction

- Intermediate to advanced experience with MS Word, MS PowerPoint, MS Excel, MS Outlook

Qualifications:

- A high performer with ability to meet deadlines

- Ambitious with the desire to continuously learn and the ability to adapt to a dynamic and growing organization

- Strong professional interpersonal skills: ability to build relationships with peers in remote locations

- Individual must be team players and work effectively with people at all levels within Source

- Exceptional communication skills: written and verbal

- Strong problem-solving skills and exhibits a proactive pursuit of improvement

- Demonstrated ability to multi-task and work in a fast-paced office setting

- Ability to act and operate independently with minimal daily direction

- Detailed and highly organized

About Source Energy Services:

Source Energy Services is a company that focuses on the integrated production and distribution of frac sand, as well as the distribution of other bulk completion materials not produced by Source. Source provides its customers with an end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network and its “last mile” logistics capabilities, including its trucking operations, and Sahara, a proprietary well site mobile sand storage and handling system.

Source’s full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.

Date Updated: January 2026

This description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. It is understood that this is not a contract. Management retains the discretion to add to or change the duties of the position without notice at any time.