Office Administrator / Staff Assistant

At Asplundh Engineering Services (AES), we keep critical utility and infrastructure projects moving—supporting the teams who power communities and strengthen the energy grid. As we continue to grow, we’re looking for a detail‑driven, proactive Office Administrator/Staff Assistant to champion and enhance the excellence that our Lewiston, ME office is built on.

We’re looking for an Office Administrator/Staff Assistant — are you ready to explore your career with us?

Role Summary

As an Office Administrator/Staff Assistant, you’ll be the organizational anchor of our Lewiston office, providing essential administrative, project, and operational support. Your work will span day‑to‑day office coordination, fleet and equipment tracking, documentation support for project teams, and ensuring smooth communication between local operations and corporate partners.

This is a dynamic, people‑focused role—perfect for someone who thrives in an environment where no two days look the same.

Given the high level of day-to-day support this role provides, the Office Administrator/Staff Assistant will work on-site at our Lewiston, ME office to best serve our team.

What You’ll Need to Be Successful

- Strong organizational and planning abilities

- Excellent written and verbal communication skills

- Proficiency in Microsoft Office

- Ability to manage multiple priorities with accuracy and professionalism

- A customer‑service mindset and collaborative spirit

- Associate or Bachelor’s degree preferred (or equivalent relevant experience)

- Previous experience in an office administrative or staff assistant role is valued

How You Will Make an Impact

In this role, you’ll contribute directly to the success of our engineering and field teams by:

Office Operations & Support

- Handling incoming/outgoing mail

- Managing office supply ordering and stocking

- Coordinating daily office activities

- Scheduling safety equipment inspections and maintenance

- Ordering and tracking employee PPE

Project & Staff Support

- Supporting travel scheduling for project teams

- Assisting with document control needs

- Generating reports that help keep projects on track

Fleet Coordination

- Tracking and scheduling maintenance and repairs

- Monitoring registrations, inspections, and insurance

- Coordinating with the corporate fleet team and rental partners

HR Support

- Collaborating with Human Resources & Talent Acquisition on onboarding and offboarding

- Supporting employee orientations and training

- Assisting with resume development

- Tracking employee certifications and required trainings

Event & Meeting Support

- Helping plan and coordinate meetings, events, and team activities

Your attention to detail and strong follow‑through will help our teams deliver critical infrastructure work safely, efficiently, and with excellence.

Compensation & Pay Transparency

Compensation Range: $45,550.00 - $60,900 annually. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position. Asplundh reserves the right to modify this pay range at any time. Asplundh offers a competitive total rewards package inclusive of health and wellness benefits, fringe benefits and paid time off.

Employee Well-Being

At Asplundh Engineering Services, we invest in the well‑being of our people. Eligible employees enjoy a comprehensive benefits package designed to support their health, financial security, and work‑life balance, including:

- Medical, dental, and vision coverage starting on day one

- Retirement plan to help you secure your future

- Company‑provided life insurance for added peace of mind

- Supplemental life insurance options, including spouse and child coverage

- A variety of voluntary Aflac supplemental insurance programs

- Long‑term disability coverage

- Pre‑paid legal plan

- Employee Assistance Program (EAP) to support personal and professional well‑being

- Paid time off to recharge and refresh

- Paid holidays

- Access to employee discount programs and helpful resources

- Benefits listed above are available to eligible employees. Eligibility requirements and plan provisions apply

Who We are

About Us

Asplundh Engineering Services (AES) brings over 100 years of expertise to deliver top-notch engineering, design, planning, and testing services for transmission, distribution, substation, and renewable infrastructure markets across the U.S.

An Asplundh Company

As part of the Asplundh family, AES benefits from extensive resources and a century of experience. Together, we provide utilities with comprehensive end-to-end services, from design to construction, testing, and maintenance, ensuring reliability and peace of mind.

Our Commitment

At AES, we believe in tackling challenges together with our customers, leveraging our collective experience and resources to achieve success in every project.