Office Administrator/Receptionist

About the Company

Established in 1983, Lindahl Group of Companies is a well-established and reputable railing contractor serving the Lower Mainland. With over four decades of industry experience, the company has built a strong reputation for quality workmanship, reliability, and long-standing client relationships.

Lindahl Group of Companies operates multiple businesses under one corporate umbrella and offers a stable, professional work environment that values consistency, accountability, and long-term team members.

We are seeking a highly organized, dependable, and experienced Office Administrator & HR Coordinator to support office administration, employee coordination, and HR-related processes across the group. This role is central to daily operations and offers an opportunity to become a long-term contributor within a growing and established organization.

Position Overview

The Office Administrator & HR Coordinator is responsible for overseeing office operations, managing incoming communications, supporting employees, and coordinating HR-related administration for multiple companies within the Lindahl Group.

The ideal candidate is proactive, detail-oriented, and comfortable handling sensitive information while supporting both management and employees in an environment with multiple priorities and changing deadlines.

Key ResponsibilitiesOffice Administration

- Coordinate office activities and daily operations to ensure efficiency and compliance with company policies

- Manage incoming phone calls, emails, mail, and general correspondence

- Manage calendars, appointments, and travel arrangements for upper management

- Maintain organized office systems, records, and databases (personnel, operational, and financial)

- Track office supplies, place orders, and manage vendor relationships

- Prepare reports, presentations, and documentation as required

- Assist colleagues and management as needed

HR & Employee Administration

- Act as the primary point of contact for employee administrative and HR-related requests

- Coordinate employee onboarding and offboarding processes, including documentation, system access, and benefits enrollment or cancellation

- Administer and maintain employee benefit plans, including enrollments, changes, and communication with benefit providers

- Handle WCB claims, including reporting, updates, documentation uploads, and ongoing correspondence

- Maintain accurate and confidential employee records in compliance with company policies and applicable regulations

- Support internal communication related to HR matters, policies, and office procedures

Multi-Company Coordination

- Provide administrative and HR support across multiple companies within the Lindahl Group

- Ensure consistency in processes, documentation, and communication across all entities

Requirements & Qualifications

- Proven experience as an Office Administrator, Office Manager, Office Assistant, or in a similar role

- Experience with HR administration, benefits coordination, onboarding/offboarding, or WCB claims is strongly preferred

- Excellent organizational, time-management, and multitasking skills

- Strong communication and interpersonal abilities

- High level of discretion and professionalism when handling confidential information

- Familiarity with office management procedures and basic accounting principles

- Proficient in Microsoft Office (Word, Excel, Outlook) and office management software

- Ability to work independently and manage assigned responsibilities effectively

Education

- High school diploma or equivalent required

- Diploma or degree in Office Administration, Business Administration, Human Resources, or a related field is preferred

- Qualifications in administrative or office studies are an asset

Equal Opportunity Employer

Lindahl Group of Companies is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and to fostering an inclusive environment for all employees.

Job Type: Full-time

Pay: $23.00-$27.00 per hour

Expected hours: 40 per week

Benefits:

- Casual dress

- Dental care

- Extended health care

- Life insurance

- On-site parking

- RRSP match

- Vision care

Application question(s):

- What languages are you able to communicate in, and what is your level of proficiency in each?

Education:

- DCS / DEC (preferred)

Experience:

- Office administration: 3 years (required)

Work Location: In person