Receptionist

The Receptionist's responsibilities include, but are not limited to:

- Greets and assist guests, which could include outside guests, maintenance, employees, food deliveries and plant deliveries.

- Provides phone coverage for the 18th floor, ensuring calls are routed appropriately.

- Coordinates scheduling the boardroom.

- Handles management meeting books.

- Acts as administrator for the boardroom calendar.

- Ensures orderliness of the boardroom after meetings.

- Issues parking validations for guests.

- Monitors 18th floor cameras throughout the floor.

- Monitors and maintains office supply inventory and paper supply for the 18th floor.

- Prepares and ensures coffee is in the boardroom Mon-Fri.

- Delivers newspapers to recipients of the 18th floor and ensure orderliness around desk area.

- Replenishes items in areas where needed.

- Requests via email the visitors of the day from those anticipating guests.

- Maintains familiarity with company leadership, board of directors and other key stakeholders.

- Demonstrates company confidentiality.

- Maintains a positive and professional demeanor during all interaction.

- Completes various other administrative duties for the 18th floor.

- Provides backup support to Chairman and Vice Chairman.

- Performs other tasks as requested or assigned.

Qualifications

The successful candidate will meet the following qualifications:

- High school diploma is required. Associates degree preferred.

- 5-10 years of experience is preferred in an administrative role, supporting executives or leadership teams in a corporate environment.

- Attention to detail and accuracy are required.

- Ability to juggle competing priorities, multi-task and be flexible in a variety of workplace situations.

- Proficiency in Microsoft Outlook and Word is required.

- Ability to handle confidential information with discretion and sound judgement is required.

- Must have excellent written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders.

Primary Location: USA-Texas-Houston

Shift: Day Job

Travel: No

Unposting Date: Ongoing

Organization: Administration

Job: Administrative Support

Job Level: Entry Level