Receptionist

Are you looking for a company that has integrity and room for growth? At Pneumatic and Hydraulic Company, we design, build and service custom automation and testing equipment helping customers increase productivity and profits. Across the last 65 years, we have served over 11,000 satisfied customers representing 40+ major brands and maintain a products, components and parts inventory of over $10M.

The Receptionist is the face of the company; greetswelcomes branch visitors, answers the phone professionally and in a timely manner, and sorts/ distributes incoming and outgoing mail. In addition, they will maintain a clean office and order office supplies. The ideal candidate will be proficient in Office 360, professional, well spoken, and able to develop effective working relationships with the executive team.

Job Functions

- Serves visitors by greeting, welcoming, and directing them appropriately

- Answering or referring guest inquiries

- Directs visitors by maintaining employee and department directories, giving instructions

- Notifies company personnel of visitor arrival

- Answers incoming calls in a timely manner

- Handles caller's inquiries whenever possible

- Re-directs calls as appropriate and takes adequate messages when required

- Receives and relays faxes and copies from the copyfax machine/printer

- Maintains security by following procedures and monitoring visitor log.

- Picks up mail each day and distributes accurately

- Puts outgoing mail out each day

- Maintains the general filing system and files all correspondence

- Maintains an adequate inventory of designated office supplies such as copy paper, file folders, and envelopes

- Maintains telecommunications system by following manufacturer's instructions for house phone and console operation

- Maintains a safe and clean reception area by complying with procedures, rules and regulations

- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs

- Completes any special clerical or administrative projects as instructed

- Contributes to team effort by accomplishing related results as needed

Requirements / Experience

- Telephone skills

- Verbal communication skills

- Operating standard office equipment including MS Office applications, copy machine, fax machine, and scanner

- Professionalism

- Handling pressure and stress

- Customer Service

- Organization

- Tim Management

- Efficiency