Office Assistant

Join our dynamic team as an Office Assistant and become the backbone of our daily operations! This energetic role is perfect for someone who thrives in a fast-paced environment, loves multitasking, and is passionate about providing exceptional support to ensure our office runs smoothly. As an Office Assistant, you will be the friendly face at the front desk, manage administrative tasks with precision, and support various departments to help us achieve our goals. Your enthusiasm and organizational skills will directly contribute to creating a welcoming and efficient workplace.

- Greet visitors, clients, and staff with professionalism and warmth at the front desk, ensuring a positive first impression.

- Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently.

- Perform data entry and maintain accurate records using Microsoft Office applications and Google Workspace tools.

- Handle filing, document proofreading, and organize office supplies to keep the workspace tidy and functional.

- Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff or executives.

- Support bookkeeping tasks using QuickBooks or similar software to track expenses and invoices.

- Provide excellent customer service by responding promptly to inquiries via phone or email, supporting client needs with professionalism.

- Perform clerical duties such as photocopying, scanning documents, and preparing correspondence to ensure smooth administrative workflows.

- Proven experience in office management or administrative roles with strong organizational skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).

- Familiarity with QuickBooks for bookkeeping and financial record-keeping.

- Excellent phone etiquette with experience managing multi-line phone systems in a professional setting.

- Bilingual abilities are highly valued to serve diverse client bases effectively.

- Strong typing skills combined with attention to detail for proofreading and data entry tasks.

- Ability to handle office responsibilities efficiently while demonstrating excellent time management skills.

- Previous experience as a dental or medical receptionist or personal assistant is a plus but not required; we value eagerness to learn!

- Knowledge of office equipment operation including fax machines, scanners, and printers is beneficial. This role offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence. We are committed to fostering an inclusive environment where your skills can flourish!

Pay: From $15.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

- Paid time off

Work Location: In person