Human Resources Office Assistant

JOB TITLE

HR Office Coordinator (Part-Time)

THE LOCATION

Houston, Texas

THE ORGANIZATION

Solutions. People. Energy.

These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that’s making a difference globally!

From our beginning in the early 1900’s, SPE has grown to nearly 132,000 members in 146 countries. SPE is a 501(c)(3) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.

Visit our website for more information about life as an employee with SPE: https://www.spe.org/en/spe-life/

THE OPPORTUNITY

The People & Culture Office Coordinator will assist the Houston office in HR, administrative, and support duties. This part-time opportunity is perfect for anyone who prefers to work in an office environment for 4-5 hours daily (20-25 hours weekly).Hours can be somewhat flexible, for example 9am-2pm is perfect for parents needing flexibility for school drop-off and pick-up or college students who need a flexible schedule to accommodate classes. This role is ideal for entry-level candidates eager to develop human resource and office administrative skills OR individuals seeking to bring their experience to a part-time role. This role will expose you to the work of a non-profit organization including interfacing with executives, boards and committees.

THE IMPACT YOU WILL MAKE IN THIS ROLE

- Serve as Houston office coordinator including screen calls directed to the Houston office, relay messages, and greet visitors

- General upkeep of office tasks, including coordination of mail/shipping and monitoring monthly postage expenses vs. budget for Houston office

- Upkeep the office space, including meeting and kitchen areas which includes cleaning and maintaining the appliances (coffee machines, water filtration machines, ice maker, refrigerators, microwaves).

- Monitor inventory and order, track, receive, unpack, store and restock Houston office and kitchen supplies

- Run logistics for meetings in the Houston office including restocking coffee and beverages, ordering and receiving catering, general set up (moving tables and chairs to set up room layout), and clean up

- Liaise with building management on maintenance requests, repairs, safety, access card system, our reservation of additional meeting space, rent invoices, and any other issues

- Schedule and monitor maintenance on fire extinguishers and AED’s

- Represent the Houston office on the SPE Safety Team;as Fire Warden for the suite, participate in scheduled fire drills and submit paperwork to the building management

- Attend to special Human Resources projects as requested including termination support for departing employees and collecting laptops, access badges, etc. on their last day

YOUR SKILLS AND EXPERTISE

- High school diploma or GED required with 1–3 years of HR, administrative or office experience

- Intermediate skills and recent experience with Microsoft Office Suite

- Familiarity with basic HR processes, such as onboarding, maintaining personnel files, and coordinating training or compliance documentation

- Exposure to working within a budget and tracking expenses

- Capable of meeting goals related to safety

- Strong understanding of issues that require careful handling and maintaining confidentiality

- Familiarity with overall office maintenance and office building management coordination including tasks such as building/office access, mail distribution, office supply inventory, office equipment upkeep, mailing/shipping setting up, maintaining door access and mail distribution

ADDITIONAL ATTRIBUTES FOR SUCCESS IN THIS ROLE

- Excellent communication skills (oral and written)

- Strong organizational skills, with the ability to manage multiple

- Demonstrated flexibility with the ability to easily work with many different people in different departments and functions, local and globally

- Self-motivated with ability to work independently with little supervision

- Able to work in an office environment and commute to our office located at 10777 Westheimer Road, Houston, 77042

BENEFITS AND PERKS

Due to the part-time status of this role, benefits are limited.

To avoid delays in considering your application, please complete all questions within the application including your expected salary range for this role.

Society of Petroleum Engineers is an Equal Opportunity Employe

We welcome diversity in our workforce and encourage all qualified applicants to apply.