Office Assistant

Overview

We are seeking a dynamic and organized Office Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance administrative efficiency, and provide exceptional customer service. As an Office Assistant, you will be the friendly face of our organization, ensuring smooth communication and seamless workflow across various departments. Your energy, attention to detail, and multitasking skills will help create a productive and welcoming environment for colleagues and visitors alike.

Duties

- Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth

- Operate multi-line phone systems, directing calls accurately and courteously

- Handle data entry, filing, and document proofreading to maintain organized records

- Assist with calendar management, scheduling appointments, meetings, and reminders

- Support office management tasks such as supply inventory, order processing, and basic bookkeeping using QuickBooks or similar software

- Provide customer support via phone or email, addressing inquiries promptly and effectively

- Maintain office cleanliness and organization to promote a professional workspace

Requirements

- Proven office experience with strong clerical skills and familiarity with office management procedures

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools

- Excellent organizational skills with the ability to prioritize tasks efficiently

- Strong typing skills and computer literacy for data entry and document creation

- Exceptional phone etiquette and customer service abilities, including experience with multi-line phone systems

- Bilingual capabilities are highly desirable to serve diverse clients and team members

- Ability to handle confidential information discreetly while maintaining professionalism

Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! Your proactive approach and positive attitude will help foster an efficient office environment where everyone can thrive. This paid position offers valuable experience in office operations while supporting your career growth in administrative roles.

Job Type: Part-time

Pay: $15.15 - $17.00 per hour

Expected hours: 20 – 30 per week

Benefits:

- Parental leave

- Referral program

Work Location: In person