Administrator - Accounts Payable

Job Summary

Administrator - Accounts Payable

PowerON Energy Solutions

Contract - 6 months

In-Office | Toronto, ON, Canada

This is a 6 month contract role for an Accounts Payable Administrator. This role is responsible for the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role ensures compliance with company policies, maintains accurate financial records, and supports the overall efficiency of the accounting function.

Key Responsibilities

- Receive, review, and process vendor invoices for accuracy, proper authorization, and coding

- Match invoices to purchase orders and receiving documents where applicable

- Prepare and process payments

- Maintain vendor files and respond to vendor inquiries regarding payment status

- Reconcile vendor statements and resolve discrepancies in a timely manner

- Process employee expense reports in accordance with company policy

- Assist with month-end closing activities related to accounts payable

- Ensure compliance with internal controls, accounting standards, and company policies

- Maintain accurate and organized accounts payable records and documentation

- Support audits by providing required documentation and explanations

- Perform other accounting and administrative duties as assigned

Qualifications & Experience

- High school diploma required; post-secondary education in Accounting, Finance, or Business Administration preferred

- 2+ years of experience in an accounts payable role

- Construction industry experience is a strong asset

- Strong attention to detail

- Ability to meet deadlines in a fast-paced environment

- Proficiency in accounting software and Microsoft Excel

- Experience with ERP systems is an asset

While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and 2SLGBTQ+ persons.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. PowerON will accommodate candidates under the AODA legislation in all aspects of the hiring process. Please notify us if accommodation is required.