Accounts Payable Administrator

Description:

As an Accounts Payable Administrator, you will own the end-to-end process for onboarding new vendors, maintaining vendor data, and supporting core accounts payable workflows across the company. You will help to ensure that Fervo’s vendor ecosystem is accurate, compliant, secure, and optimized for scalable growth.

You will work closely with the broader accounting team, Supply Chain, Operations, and cross-functional stakeholders to maintain strong financial controls, streamline processes, and support timely, accurate payments. Your work will play a critical role in enabling Fervo’s rapid expansion by ensuring that essential suppliers, contractors, and partners are onboarded and managed efficiently.

Requirements:

Process Ownership & Execution

- Own end-to-end vendor onboarding, including verification of tax forms, banking details, and compliance requirements.

- Maintain accurate vendor records and proactively manage updates to payment terms and remit information.

- Conduct validation and fraud-prevention checks to ensure integrity of vendor data.

- Support invoice intake, coding, approval routing, and timely processing.

- Assist with weekly payment runs, resolving discrepancies and ensuring data accuracy.

- Maintain organized digital documentation for invoices, vendor files, and audit support.

Team and Culture

- Demonstrate extreme ownership of data quality, reliability, and compliance across A/P workflows.

- Collaborate closely with Finance, Supply Chain, and Operations to support smooth, scalable vendor and payment processes.

- Work with urgency and resilience, embracing rapid iteration and maintaining high performance under deadlines.

- Contribute to a culture of operational excellence and continuous improvement within the Finance team.

Required Qualifications

- 1–3+ years of experience in Accounts Payable or a related finance/administrative function.

- Strong attention to detail and a passion for accuracy in data entry and documentation review.

- Experience managing vendor setup processes, compliance documents, or supplier onboarding workflows.

- Familiarity with ERP or accounting systems (OpenInvoice, SAP, Oracle, etc.).

- Excellent communication and customer service skills for both internal and external stakeholders

- Ability to manage multiple tasks in a fast-paced environment with strong organizational discipline.

- Proficiency with Microsoft Excel and general productivity tools.

Preferred Qualifications

- Understanding basic accounting principles and A/P workflows such as invoice coding, accruals, and 3-way match.

- Experience supporting audit requests or maintaining documentation aligned with internal controls.

- Prior experience in a high-growth or operationally complex environment.