Administrative Assistant

As an Administrative Assistant, you will play a key role in supporting the daily operations of our management, and sales teams. In this position, you will provide high-level administrative assistance that helps maintain efficient workflows and ensures smooth coordination across departments. Your support will be essential in streamlining processes, managing priorities, and enhancing overall team productivity in a fast-paced and dynamic environment.

Key Responsibilities:

*Provide daily administrative support to the manager and department *Enter, update, and maintain accurate records and documentation *Review reports and data for accuracy and resolve discrepancies *Serve as a professional point of contact for internal and external customers *Answer phones, respond to inquiries, and route messages appropriately Support general office operations and handle clerical tasks as assignedCoordinates and oversees administrative support for the People Operations Department while assisting the team with a variety of projects and operational tasks.*Provide administrative support including document preparation, data entry, and internal communication. *Manage purchasing activities such as creating purchase orders, tracking shipments, and maintaining vendor relationships. *Monitor inventory levels and coordinate with production teams to ensure timely material availability. *Assist with invoice processing, order confirmations, and recordkeeping.

Support cross-departmental needs including reporting, filing, and general office tasks including HR support.Perform various administrative, organizational, financial, operational, and project related activities in support of an individual or group varying in size.

*Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks. *Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams. *Plans, coordinates, and executes internal events such as offsites, team building events and organization wide meetings. *Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems. *Prepares communications, such as memos, emails, invoices, reports and other correspondence. *Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. *Provides realtime scheduling support by booking appointments and preventing conflicts. *Manages calendars, travel arrangements and expense reporting. *Handle sensitive information in a compassionate and confidential manner *Organize and oversee the Partner's business calendar, making sure to include recurring meetings and adequate follow up time with support staff among the various Client and Firm related appointments.

Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are availableProduce and distribute correspondence memos, letters, faxes, and forms

*Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers *Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory *Process incoming and outgoing mail and shipments as applicable *Maintain office supplies and ensure common areas are kept clean and organized

Pay: $29.00 - $35.00 per hour

Work Location: In person