Administrative Assistant

Job Location:

Burnaby, BC

Employment type:

Permanent

Hours of work:

Full-time (37.5 hrs/week)

Annual Salary:

$ 52,700.00 - 66,700.00

No. of positions:

1

Closing date:

2026-05-08

What you’ll do –

The successful candidate will support the Chief Supply Chain Officer and will be required to act independently with a high level of confidentiality, judgment, discretion, initiative and business acumen.

Provide coordination and administrative support for the following:

• Maintaining calendar, email, and electronic files; booking and coordinating meetings and conference calls.

• Managing incoming correspondence and requests, ensuring items are tracked, prioritized, and addressed in a timely manner.

• Maintaining a “bring forward” system to track deadlines, action items, and follow ups.

• Preparing meeting materials, including assembling background documents and assisting with agenda preparation.

• Tracking and communicating deadlines and action items as directed.

• Prepare correspondence, presentations, and packages.

• Schedule, coordinate, prepare agendas, make room bookings, arrange presenters, take and distribute meeting minutes and action items.

Support effective communication within the Supply Chain group by:

• Preparing and formatting meeting agendas, minutes, presentations, and routine correspondence.

• Documenting and tracking action items and following up as requested.

• Maintaining departmental organizational charts, contact lists, and email distribution lists.

Provide administrative and operational support, including:

• Maintaining professional working relationships with Supply Chain team members and internal stakeholders across BC Hydro.

• Handling confidential information with care, discretion, and professionalism.

• Preparing routine employee documentation, onboarding checklists, and recruitment administration support.

• Coordinating team meetings and assisting with employee engagement activities and townhalls

• Processing financial transactions such as invoices, purchase orders, and expense claims, and ordering office supplies or equipment.

• Tracking completion of safety and mandatory training and supporting compliance reporting.

• Following established administrative processes and procedures and escalating issues or improvement opportunities as appropriate.

• Assisting with travel arrangements and other administrative tasks or special assignments as required.

What you bring –

• Post secondary education or equivalent.

• An equivalent combination of education, training, and experience may be considered.

• Two to four years of administrative or office experience in a corporate or professional environment.

• Experience working with confidential information.

• Experience providing administrative support to managers or teams in a structured organization.

• Ability to work well in a team environment while managing assigned tasks independently.

• Strong organizational skills with attention to detail and the ability to manage multiple priorities.

• Proven ability to meet deadlines and adapt to changing priorities.

• Working knowledge of Microsoft Word, Excel, PowerPoint, and familiarity with SAP or PeopleSoft.

• Basic understanding of financial administration processes is an asset.

• Ability to communicate professionally and effectively.

• Knowledge of BC Hydro’s business, systems, or processes is considered an asset.

• A reliable team player with strong time management skills.

• Experience with SharePoint and/or FileNet is considered an asset.

What we offer –

- A comprehensive benefits package

- A minimum of 15 paid vacation days

- A lifetime pension

- Flexible work model, depending on your role type

- Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know –

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. This will ensure we have all the necessary information to assess your application without any delays.

* Please note that this role may require occasional travel.

How to apply –

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html or click ‘Apply’

You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.

On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.