Administrative Assistant

The Administrative Assistant provides a variety of comprehensive administrative and office support to the Executive Assistant, and other managers in the finance department, facilitating efficient operations across the organization.

Duties/Responsibilities:

- Provides general administrative and clerical support to the manager and team.

- Greets visitors and directs them to the appropriate person or area.

- Assists with scheduling appointments, meetings, and conferences, including preparing agendas, reserving meeting spaces.

- Helps coordinate travel arrangements and reservations.

- Prepares and distributes routine correspondence, emails, reports, presentations, and outgoing mail.

- Assists with basic research and compile information or reports as requested.

- Organizes and maintain electronic and paper files, including confidential documents.

- Performs clerical tasks such as copying, scanning, filing, and mailing materials.

- Assists with processing invoices and requisitions and help track expenses.

- Supports basic budget tracking and maintain related records as needed.

- Orders office supplies and assist with coordinating equipment maintenance.

- Provides backup support to other administrative staff.

- Performs other related duties as assigned.

Required Skills/Abilities:

- Motivated, dependable, and willing to learn and follow established procedures.

- Basic knowledge of clerical and administrative tasks and standard office equipment.

- Professional attitude with the ability to handle confidential information appropriately.

- Clear verbal and written communication skills.

- Strong organizational and time management skills with the ability to meet deadlines in a fast-paced environment.

- Comfortable using basic office tools such as email, calendars, documents, and phone systems.

- Able to work independently with guidance and collaborate effectively as part of a team.

- Ability to anticipate basic needs related to calendars, meetings, and scheduling support.

Education and Experience:

- High school diploma or equivalent certificate

- Proficient in Microsoft Office software, spreadsheets and budgeting

- 1+ years if related experience preferred

Certifications:

- None required

Physical Demands and Hazards for Office Employees:

This position requires prolonged periods of sitting, frequent computer use, occasional lifting of office supplies, and may involve travel.

Thank you for your interest in Howard Energy Partners, an equal opportunity employer. If you need additional information, have questions, or need accommodations, please reach out to the Human Resources department at 210-298-2222.