Administrative Assistant, Group

About The Company

KoBold Metals is a pioneering company dedicated to advancing sustainable mining solutions through innovative technology and data-driven insights. Our mission is to transform the mineral exploration industry by leveraging cutting-edge AI and machine learning techniques to identify and develop responsible sources of critical minerals essential for the global transition to clean energy. With a commitment to environmental stewardship, social responsibility, and operational excellence, KoBold Metals strives to make a positive impact on the world while maintaining a collaborative and forward-thinking workplace culture.

We are seeking a proactive and detail-oriented Administrative Group Assistant to join our dynamic team. This role is pivotal in supporting our managers and leadership team by managing day-to-day administrative tasks, coordinating logistics, and ensuring smooth operational workflows. The ideal candidate will thrive in a remote work environment, demonstrating excellent organizational skills, resourcefulness, and the ability to anticipate the needs of busy professionals. The Administrative Group Assistant will also provide occasional in-person support for our President in the Brookline, MA area, making proximity a plus. This position offers an exciting opportunity for a self-starter who enjoys working independently, taking initiative, and contributing to a seamless operational environment that enables our team to focus on strategic priorities.

- 3+ years of experience in administrative, executive support, or operational roles within fast-paced environments

- Exceptional organizational and multitasking skills

- Proficiency with real-time communication tools, particularly Slack

- Ability to quickly learn and adapt to new systems and technologies

- Strong problem-solving skills with a solutions-oriented mindset

- Demonstrated professionalism, discretion, and reliability

- Willingness to become a notary within 3 months of employment or already certified

- Ability to assist with occasional in-person tasks near Brookline, MA

- Excellent verbal and written communication skills

- Self-motivated with the ability to work independently and proactively

Responsibilities

- Manage administrative and operational tasks to free managers from routine responsibilities

- Coordinate scheduling for meetings, offsites, and cross-functional sessions

- Assist with expense reporting and reimbursements as needed

- Support the President with in-person errands, document handling, and logistical arrangements

- Serve as a reliable point of contact for urgent requests requiring local presence

- Prepare agendas, gather materials, and ensure all meeting logistics are arranged for success

- Record and distribute meeting notes, track action items, and facilitate follow-up activities

- Act as a central hub for information flow, triaging requests and routing updates appropriately

- Communicate efficiently within our Slack-first environment to ensure timely information sharing

- Take ownership of various ad-hoc projects, demonstrating flexibility and problem-solving skills

- Identify opportunities to streamline processes and enhance team efficiency

Benefits

- Competitive hourly pay range of $40 - $45

- Full-time, non-exempt employment status

- Remote work flexibility with occasional in-person support near Brookline, MA

- Opportunity to work in a mission-driven organization focused on sustainable innovation

- Engagement in a collaborative and inclusive workplace culture

- Potential for professional growth and development within a forward-thinking company

Equal Opportunity

KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to fostering diversity and inclusion by providing equal employment opportunities to all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status. We believe that a diverse team enhances our ability to innovate and succeed in our mission.