Clerk/Village Manager

Job Summary

The Clerk/Village Manager serves as the chief administrative officer and official record keeper of the Village. This position is responsible for the overall management of village operations, implementation of Village Council policies, and the performance of all statutory clerk duties, including maintaining official records, and supporting legislative functions. The role requires strong leadership, organizational skills, and a high level of professionalism, integrity, and public service.

Duties

Administration & Operations (Village Manager Role)

· Oversee the day-to-day operations of all village departments and services.

· Implement ordinances, resolutions, policies, and directives adopted by the Village Council.

· Develop and enforce administrative policies and procedures.

· Serve as the primary liaison between the Village Council, village staff, and the public.

· Attend Village Council meetings and provide professional recommendations and reports.

Financial Management:

· Prepare, administer, and monitor the annual operating and capital budgets.

· Oversee accounts payable/receivable, payroll coordination, purchasing, and contract administration.

· Maintain financial records in coordination with auditors and Village Treasurer (if applicable).

· Seek grants and manage grant compliance and reporting when appropriate.

Personnel Management:

· Hire, supervise, evaluate, and discipline village employees in accordance with village policies and applicable laws.

· Oversee personnel policies, performance evaluations, and professional development.

· Ensure compliance with labor laws, contracts, and workplace safety requirements.

Clerk & Legislative Services:

· Serve as the official Village Clerk and custodian of all village records.

· Prepare agendas, resolutions, ordinances, and supporting materials for Village Council meetings.

· Record, transcribe, and maintain accurate minutes of all council and committee meetings.

· Maintain and publish the village code, resolutions, and ordinances.

· Administer oaths of office and maintain official bonds and appointments.

Compliance:

· Ensure compliance with public records, open meetings, and freedom of information laws.

· Respond to public records requests in a timely and lawful manner.

Community Relations:

· Serve as a point of contact for residents, businesses, and external agencies.

· Address citizen inquiries, complaints, and service requests professionally and efficiently.

· Represent the village in intergovernmental meetings and community organizations.

Planning & Development:

· Oversee planning, zoning, and development activities in coordination with boards and commissions.

· Support capital improvement planning and infrastructure projects.

· Ensure compliance with federal, state, and local regulations.

Qualifications:

Education & Experience

· Bachelor’s degree in public administration, business administration, political science, or a related field preferred.

· Combination of education and experience sufficient to perform the duties of the position.

· Minimum of three to five years of progressively responsible experience in municipal administration, clerking, or public-sector management.

· Experience with municipal finance and records management preferred.

Knowledge, Skills, and Abilities

· Thorough knowledge of municipal government operations and applicable laws.

· Strong leadership, organizational, and multitasking skills.

· Excellent written and verbal communication skills.

· Ability to maintain accurate records and meet statutory deadlines.

· High ethical standards and commitment to transparency and public service.

· Proficiency with office software, records management systems, and meeting technology.

Working Conditions:

· Full-time position with regular office hours.

· Attendance at evening meetings and occasional weekend work required.

· Salary and benefits commensurate with qualifications and experience.

Pay: From $60,000.00 per year

Benefits:

- Health insurance

- Life insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person