Administration Clerk

ATCO Frontec is seeking an Administration Clerk to join our team at ATCO Fire Prevention Services in Calgary, AB.

The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support.

This is a full-time, temporary position for an 18-month term.

Where We Work and Live: This position will be based on-site in our office in Calgary, AB.

Responsibilities:

- Front Desk duties: phone handling, customer service, and supply upkeep

- Review, code, and approve invoices for processing.

- Track and issue receipts on purchase orders.

- Prepare and process client quotes and invoices.

- Schedule travel arrangements that include accommodations, flights, vehicle rentals

- Participate in internal and external audits.

- Collect, verify, and summarize timesheets for submission.

- Maintain accurate records of hours worked and leave taken via online time management systems

- Provide general administrative support to the management team.

- Take and distribute meeting minutes; manage internal action logs.

- Maintain and update physical and electronic filing systems.

- Monitors and assesses current processes to look for efficiencies and continuously improve the management system.

- Ad hoc support to the office, staff and operations

Qualifications:

- Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties

- High school diploma or equivalent required; post-secondary education in a related field is an asset

- Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams

- Experience with timecard entry, accounts payable/receivable, and ordering parts

- Strong communication skills, both written and verbal; comfortable speaking in front of a team

- Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines

- Self-motivated, adaptable, and a collaborative team player with a willingness to learn

- Ability to work on-site at the designated office location

- Understanding of business operating systems and general office technology

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.