Accounts Payable Specialist

The Frazier Quarry is a fourth generation, family-owned business that has operated in the heart of the Shenandoah Valley since 1915. For generations, our crushed limestone has helped build the roads, bridges, and foundations that support our local communities. We are committed to safety, strong customer service, and producing high-quality products while operating with integrity and accountability.

Position Summary

Frazier Quarry is seeking a detail-oriented Accounts Payable Specialist to join our accounting team. Reporting to the Controller, this role is responsible for the accurate and timely processing of vendor invoices and day-to-day accounts payable transactions. The Accounts Payable Specialist plays a key role in maintaining strong vendor relationships, resolving discrepancies, and ensuring financial records are complete and compliant.

This position is well-suited for someone who enjoys structured work, takes pride in accuracy, and is comfortable handling a high volume of transactional detail.

Key Responsibilities

- Receive, review, code, and enter vendor invoices accurately into the accounting system

- Review invoices against purchase orders and receipts and assist with resolving discrepancies

- Process day-to-day AP transactions, including verifying, classifying, posting, and recording AP batches

- Audit and process company credit card transactions on a weekly basis

- Generate hauler pay batches twice per month

- Set up new vendors and ensure all required documentation is complete, including contracts and certificates of insurance

- Maintain assigned schedules, registrations, and filings (such as DMV-related records)

- Research and respond to vendor calls and emails regarding invoices and payments

- Support the Administrative Team with accounting and clerical tasks as needed

- Assist with year-end record retention and document organization

- Participate in special projects related to accounts payable, administrative functions, or corporate facilities

- Maintain regular and reliable attendance

Qualifications

- 2+ years of experience in accounts payable, purchasing, or a related accounting role

- Strong understanding of accounts payable processes, purchase orders, and reconciliation

- Experience with account reconciliation and transaction processing

- Proficiency with Microsoft Excel and Word; experience with accounting or ERP systems required

- Strong attention to detail and organizational skills

- Ability to manage multiple tasks and meet deadlines

- Strong communication skills and a customer-service mindset

Job Type: Full-time

Pay: $21.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- AD&D insurance

- Dental insurance

- Disability insurance

- Employee assistance program

- Employee discount

- Health insurance

- Health savings account

- Life insurance

- Opportunities for advancement

- Paid time off

- Professional development assistance

- Profit sharing

- Referral program

- Retirement plan

- Vision insurance

Work Location: In person