Accounts Payable Specialist

Overview

Join our dynamic finance team as an Accounts Payable Specialist and become a vital contributor to our company's financial health! In this role, you'll be responsible for managing the company's payables process with precision and efficiency, ensuring timely and accurate payments to vendors, suppliers, and service providers. You'll leverage your expertise in accounting software and financial concepts to streamline operations, support compliance with internal controls and external regulations, and maintain impeccable records. This is an exciting opportunity for detail-oriented professionals passionate about accounting, data entry, and financial analysis to thrive in a fast-paced environment committed to excellence.

Roles & Responsibilities

- Process accounts and incoming payments in compliance with company financial policies and procedures.

- Assist in month-end closing by preparing payable summaries and reports

- Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.

- Prepare and process bills, invoices, and bank deposits.

- Reconcile the accounts payable ledger to ensure all bills and payments are properly posted.

- Verify and investigate discrepancies by reconciling vendor statements and accounts.

- Facilitate timely payment of invoices by sending bill reminders and following up with vendors as needed.

- Generate reports detailing accounts payable status and outstanding balances.

- Maintain accurate records for tax and audit purposes.

- Ensure compliance with W-9 requirements, sales tax rules, and other regulatory standards.

Experience

- Proven experience in accounts payable functions within a corporate or public accounting environment.

- Strong understanding of GAAP principles, double entry bookkeeping, debits & credits, and general ledger accounting.

- Hands-on experience with financial software

- Strong proficiency in Microsoft Office (Word, Excel, Outlook).

- Ability to maintain confidentiality and handle sensitive information professionally.

- Demonstrated ability to perform account reconciliation accurately and efficiently.

- Excellent analysis skills with the ability to interpret financial data clearly and effectively.

- Strong organizational skills with attention to detail; capable of managing multiple priorities simultaneously.

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Education:

- High school or equivalent (Preferred)

Experience:

- Accounts payable: 3 years (Required)

Work Location: In person