Accounts Payable Specialist

COMPANY DESCRIPTION

e2Companies is the creator of the industry’s first Virtual Utility® and a leading provider of integrated solutions for power generation and distribution. We are committed to delivering energy resiliency, reliability, and regulatory compliance for our customers to unlock savings and revenue opportunities. We provide the most complete business model for energy, utility, industrial, retail, and commercial customers.

e2Companies was recently awarded the 2025 Tech Catalyst of the Year for Southwest Florida, highlighting the innovative Virtual Utility® technology, which allows businesses to monitor and manage their own on-site power solution. e2 was also recently named one of the best places to work in Southwest Florida by the Best Companies Group. We are a fast-growing company that thrives on solving challenges in the energy space. We believe in a healthy work-life balance and focus on giving back to our communities with our e2 for Good program.

JOB PURPOSE

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices with a primary focus on utility related expenses. This role supports financial operations by managing invoice processing, vendor relationships, reconciliations, and payment execution while ensuring adherence to company policies and accounting standards. The position works closely with Finance, Operations, and external vendors to maintain strong controls, support month end close, and identify opportunities for cost accuracy and efficiency.

RESPONSIBILITIES

- Receive, review, code, and process accounts payable invoices, including high volume and complex utility invoices

- Verify invoice accuracy against contracts, service agreements, usage data, and approval requirements

- Enter invoices into Sage Intacct and ensure proper general ledger coding and cost allocation

- Prepare and process vendor payments via check, ACH, or wire transfer in accordance with payment schedules

- Upload and manage positive pay files and support banking controls

- Reconcile vendor statements and research unmatched, disputed, or aged items

- Communicate with utility providers and vendors to resolve billing discrepancies and service issues

- Assist with onboarding new vendors, including W-9 collection and system setup

- Prepare monthly utility accruals and support the month end and year end close process

- Support internal and external audits by providing documentation and responding to inquiries

- Analyze utility billing trends to identify errors, anomalies, or potential cost savings

- Ensure compliance with company policies, internal controls, and accounting procedures

- Support process improvements and automation initiatives within accounts payable systems

- Collaborate with Finance and Operations teams to ensure accurate and timely financial reporting

BASIC QUALIFICATIONS (MUST HAVE):

- Associate or Bachelor degree in Accounting, Finance, Business Administration, or a related field

- 3+ years of accounts payable experience, preferably with utility or high volume invoicing

- Hands on experience using Sage Intacct or similar ERP accounting systems

- Strong understanding of accounts payable processes, internal controls, and general ledger coding

- High attention to detail with strong organizational and time management skills

- Ability to manage multiple priorities and meet deadlines in a fast paced environment

- Strong written and verbal communication skills for vendor and internal stakeholder interaction

- Proficiency with Microsoft Excel and other Microsoft Office tools

PREFERRED QUALIFICATIONS (NICE TO HAVE):

- Experience processing utility invoices such as electric, gas, water, or telecommunications

- Experience with payment platforms, positive pay, or banking portals

- Experience processing accounts payable across multiple entities

- Experience supporting audits and month end close activities

- Analytical skills for reviewing usage data and identifying billing discrepancies

- Experience with process improvement or AP automation initiatives

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

- Work may include site visits that require standing, walking, or climbing in industrial or outdoor environments

- Must be able to safely navigate active construction and electrical environments with appropriate PPE (provided)

- Occasional lifting of up to 25 pounds may be required for equipment demonstrations or site activities

- Must maintain compliance with all company safety policies and client site access requirements

HERE’S WHAT YOU GET:

- Competitive Pay reflective of your skills and experience

- Medical, Dental, Vision, Life, and 401K benefits

- 5 PTO days (increased with tenure) / 5 sick days

- 8 Federal Holidays (paid) for work-life balance

- Childcare assistance (Up to $300 per month)

- “Work Hard, Play Hard” culture with team events and e2 for Good initiatives

R3Di® to Make Things Work®? Join our innovative team today!

e2Companies, LLC is an equal opportunity employer. All qualified applicants encouraged to apply!

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

- 401(k) matching

- Dental insurance

- Disability insurance

- Flexible schedule

- Health insurance

- Health savings account

- Life insurance

- Paid sick time

- Paid time off

- Vision insurance

Work Location: In person