Accounts Payable Specialist

Accounts Payable Specialist (on-site, 5 days a week)

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market.

Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Summary: Responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Gathers purchase orders and vendor invoices, etc, and prepares payments. Maintains all payment or other transaction records. Ensures payments are made on time and that vendor accounts are reconciled and in good standing

Essential Duties:

- Process invoices received by vendors within the timeframe set by Kingspan.

- Responsible for submitting request for invoices to be paid to the Financial Accountant.

- Ensure vendor terms are not exceeded.

- Responsible for the organization of all checks and payment runs, ensuring that the proper backup is attached; checks are mailed out on time, and filed appropriately.

- Complete reconciliations of all supplier statements received.

- Provides exceptional customer service while assisting internal and external customers with accounts payable-related issues.

- Researches and resolves inquiries and discrepancies related to invoice and payment status.

- Researches and processes stop payments and voids, as needed.

- Prioritize workload to meet all processing and month-end related goals and deadlines.

- Follow the Group Code of Conduct and Group Compliance.

- Follow Compliance requirements per “KNA-SOP-1705 Compliance Roles and Responsibilities.”

- Performs all other duties as assigned.

Education/Experience:

- 2-4 years of direct AP experience.

- Have processed 50 + invoices a day.

- Ability to work full-time between the hours of 8:00 a.m. to 6: 00 p.m.

- Ability to work independently and manage multiple projects in a fast-paced environment.

- Ability to make decisions, exercise judgment, and interface effectively with all levels of staff.

- Possess strong customer service skills and the ability to resolve problems diplomatically.

- Ability to deal with people in a manner that shows sensitivity, tact, and professionalism.

- This is an in-person position at our Deland, FL office, 5 days a week (no remote or WFH)

- Sponsorship is a not available for this opportunity.

Computer Skills:

- Must be highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint) and Outlook.

- EXCEL knowledge required and SAP experience helpful.

Other Skills and Requirements:

- High level of interpersonal skills.

- Good to excellent spelling, grammar, and written communication skills.

- Excellent telephone and oral communication skills.

- Ability to maintain a high level of confidentiality.

Physical Demands:

The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities.

- Seated Work: Predominantly seated at a desk using a computer, often for extended periods throughout the workday.

- Keyboarding & Manual Input: Frequent use of hands for typing, mouse navigation, and handling documents or office tools.

- Visual & Auditory Requirements: Close vision for working on computers or reading technical documents; ability to hear and communicate clearly in person or via phone.

- Mobility Within Office: Occasional walking to attend meetings, interface with team members, or access office equipment like printers or routers.

- Lifting & Handling: Infrequent lifting of light office items—typically under 20 pounds—such as laptops, monitors, or supply boxes.

- Sensory & Communication: Regular use of vision to read digital content and fine print; consistent verbal and written communication using phones, video calls, and email.

- Environmental Factors: Typical indoor office setting with climate control, moderate noise levels, and standard lighting.

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program.

Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.