Accounts Payable Specialist

Position Title: Department:

Accounts Payable Specialist

Accounting

Location:

Denver

Reports to:

AP / JIB Supervisor

Salary Range:

$78,000 - $90,000

Job Summary

The Accounts Payable Specialist is responsible for accurately processing and managing vendor invoices and payments to ensure timely and compliant disbursements. This role supports critical financial operations by maintaining vendor records, verifying invoice details, and reconciling accounts in accordance with company policies and industry regulations. The specialist collaborates with cross-functional teams—including accounting, procurement, and operations—to resolve discrepancies, improve processes, and uphold data integrity. Strong attention to detail, knowledge of accounts payable best practices, and proficiency in ERP systems are essential for success in this position.

Essential Functions

- Review, code, and route electronically submitted invoices for approval

- Communicate promptly with customers and respond to inquiries in a timely manner

- Ensure accurate and timely recording of accounts payable liabilities

- Perform monthly vendor statement reviews and reconciliations; take corrective action as needed

- Scan and upload paper-based invoices daily

- Resolve vendor billing issues efficiently

- Assist with weekly check runs for A/P, Land, and Revenue as required

- Maintain electronic invoice submission rates by onboarding new and existing vendors

- Collect and verify W-9 forms for vendor setup and compliance

- Achieve ACH payment adoption rates by obtaining banking details and promoting ACH enrollment

- Collaborate closely with internal teams to ensure consistency and effective issue resolution

- Review source data, account balances, calculations, and postings; investigate and reconcile discrepancies

- Exercise judgment in performing varied tasks under general supervision

- Ensure compliance with internal controls, policies, and procedures

- Identify and assist with process improvement initiatives

- Support ERP system upgrades, testing, and integration related to accounts payable

- Perform other duties as assigned

Skills And Knowledge

- Proficient in Microsoft Office, with advanced Excel skills (VLOOKUP and pivot tables)

- Working knowledge of Quorum ODA and invoicing platforms such as OpenInvoice

- Strong understanding of vendor setup requirements, including collection of W-9 forms

- Strong problem-solving skills, desire to make positive changes and process improvements

- Customer-focused with excellent interpersonal and communication skills

- Detail orientated, organized, and self-motivated

- Good time management and organizational skills, with the ability to multi-task and prioritize work to meet set deadlines

- Proficient in organizing and prioritizing work to meet specific deadlines

- Strong written and verbal communication skills

Qualifications

- Associate degree in Accounting, Finance or Business

- 5+ years of experience in oil and gas, with at least 3 years focusing on Accounts Payable

Supervisory Responsibilities

No supervisory responsibilities

Work environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

- Job is performed in an office setting with exposure to computer screens and requires regular use of a computer, keyboard, mouse, and multi-line telephone system

- The noise level in the office environment is usually quiet

- Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Physical demands

- May require occasional lifting of heavy objects

- The employee is regularly required to stand, walk, and reach with hands and arms

Employee Benefits

Prairie Operating Employee Co., LLC offers competitive compensation and benefits programs which include, but are not limited to, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations.

We do not discriminate on the basis of race, religion, national origin, sex, sexual orientation, gender identity, age, physical or mental disability, marital status or veteran status.

Prairie Operating Employee Co., LLC reserves the right to modify this job description at its discretion at any time. This job description is not intended to be all-inclusive and does not imply that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.”

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