Accounts Payable Specialist

As an Accounts Payable Specialist with Scout Clean Energy, you will play an integral role in building a tightly knit and highly productive team. You will be responsible for managing purchase orders, processing invoices, mailing checks, interfacing with vendors, and completing a variety of accounting tasks on firm timelines. Throughout the day, you will interface with the Accounting team as well as other departments to ensure all responsibilities are completed accurately and on schedule. You will be supervised in your day-to-day work by the AP Team Lead, while your formal reporting manager will be the VP of Corporate Finance Accounting.

To start, the Accounts Payable Specialist will have the following responsibilities:

- Solicit and secure approval from managers for expenses and invoices

- Code invoices, vouchers, expense reports, check requests, etc.

- Correspond with vendors via phone or email.

- Match corresponding purchase orders to incoming invoices with supporting documentation.

- Investigate and resolve problems with processing of invoices and purchase orders.

- Prepare batch check runs, wire transfers, and ACH transactions.

- Assist with monthly status reports, and monthly closings.

- Process remittance information from checks, drafts and wire transfers.

- File, maintain, and distribute accounting documents.

- Archive payment records with record retention specifications

- Coordinate and file annual 1099s

- Ensure vendor documentation (e.g., W-9) is current and compliant

- Ad hoc assignments and special projects as required.

The successful candidate’s passion for renewable and clean energy will create a real connection to our work and to our broader team. Our new Accounts Payable Specialist will understand the service-oriented nature of this position and will bring the maturity needed to interact with many personality types and competing priorities. We seek someone with a desire to continuously improve and to support the development of processes that drive our team’s efficiency.

Requirements

Work Experience and Skill Set:

- High school diploma, GED, or equivalent required

- At least three years of experience in an Accounts Payable role

- Demonstrated experience with key software systems:

- Required: Working experience with accounting systems and the Microsoft Office suite and with ERP systems.

- Optional: Experience with SAGE 300CRE, Sage Paperless, and SAP Concur are a plus.

- Strong verbal and written communication skills, including experience with collaborating on operational procedures.

- High attention to detail, strong organizational and deadline-driven time management skills

Organizational fit:

- Demonstrated ability to work in a flat organization, successfully leveraging the expertise of multiple colleagues in different lines of reporting.

- Ability to maintain information confidentiality and handle with discretion.

- Authorized to work in the U.S.

Timeline and Location

The target start date for this role is February 2026, pending successful reference and background checks.

The AP Specialist role will be based in our Boulder, CO office and will work in the office at least three days per week on our hybrid schedule.

Scout’s Values

- Mission-Orientation. High achievers who want to make a difference in this world and contribute to Scout’s stated mission.

- Teamwork. Respectful and appreciative colleagues with strong interpersonal skills and a commitment to fostering positive relationships across organizational boundaries to deliver on shared team goals.

- Safety. Uncompromising advocates for the health and safety of fellow employees, contractors, customers, and community members.

- Integrity. Ethical professionals who do the right thing even when it is difficult.

- Initiative. Resourceful self-motivators who thrive in a fast-paced, entrepreneurial environment because of their exceptional leadership, work ethic, and organizational skills.

- Intelligence. Problem-solving learners who can make informed decisions quickly and create innovative and pragmatic solutions to challenging problems.

Invitation to Women and U.S. Underrepresented Groups

We encourage applications from all demographics and especially those that are traditionally underrepresented in the energy industry. Consistent with our core values, Scout celebrates the diversity of thought and experience that comes from a range of backgrounds including, but not limited to, gender, race, and ethnicity.

Invitation to Veterans

Scout welcomes veterans of the United States Armed Forces to apply for this position. Scout includes veterans of all branches and a diverse set of occupational specialties. We value the independent thinking, problem solving, leadership, and teamwork that our veterans have developed through their service. We welcome applications from any service and any military occupational specialty.

Benefits

Target base salary: $55,000 – $65,000. Negotiable for the right candidate.

Attractive annual bonus potential.

Scout offers a full range of benefits, including medical/dental/vision insurance with attractive premiums, 401(k) match, STD, LTD, an Employee Assistance Program, paid parental leave, and a range of optional supplemental insurance coverage.