Regional People, Culture & Organization Assistant

# Regional People, Culture & Organization Assistant

Brand: Avolta

Country:

US

Location: Miami Office

Job Type: Indefinite

At Avolta (SIX: AVOL), our people are at the driving force behind our success. With a team of over 76,000 individuals representing more than 150 nationalities, we are a truly global company driven by passion, innovation, and excellence.

Born from the combination of Dufry and Autogrill, Avolta is redefining the travel experience through the dedication and expertise of our diverse workforce. Across 73 countries and 1,000 locations, our teams bring energy, creativity, and commitment to delivering world-class travel retail and food & beverage experiences.

We operate across multiple channels - including airports, motorways, cruise ships, ports, railways, and more - offering endless opportunities for collaboration and growth. Our people are empowered to make an impact, supported by a culture that values teamwork, development, and innovation.

Sustainability and social responsibility are embedded in our strategy, ensuring we grow in a way that benefits both our employees and the communities we serve.

Are you looking for a dynamic, international career where your contributions truly matter? Join Avolta and be part of a team that’s shaping the future of travel - together.

OVERVIEW

The HR Assistant supports the Human Resources function across the full employee lifecycle, including onboarding, employee records, benefits administration, compliance, payroll, and day-to-day employee support. This role serves as a key operational partner to leadership and employees, ensuring HR processes run smoothly, accurately, and in compliance with company policies and employment regulations.

Key Responsibilities

Employee Onboarding & Offboarding

Coordinate end-to-end onboarding for new hires (offer letters, background checks, I-9 verification, E- Verify, system access, orientation).

Prepare and maintain employee personnel files (digital and physical).

Support offboarding processes including exit documentation, system deactivation, and final pay coordination.

HR Administration & Records

Maintain accurate employee records in HRIS and internal systems.

Process employment changes (promotions, salary changes, terminations, status updates).

Generate HR reports and assist with audits and internal reviews.

Benefits & Payroll Support

Assist employees with benefits enrolment, changes, and general questions.

Act as liaison with benefits brokers and insurance vendors.

Support HR Manager with bi-weekly payroll; reviewing timesheets, PTO balances, and employment changes.

Compliance & Policies

Ensure compliance with federal and state employment laws (I-9, E-Verify, FMLA, ADA, workers’ comp).

Track employee certifications, licenses, and required documentation.

Support updates to HR policies and employee handbook.

Employee Relations & Support

Serve as a point of contact for employee HR inquiries.

Support employee relations issues by documenting concerns and escalating when needed.

Assist with investigations and documentation under guidance of HR leadership.

Recruiting & Hiring Support

Post job openings and coordinate interview scheduling.

Conduct initial candidate screenings.

Assist with reference checks and offer preparation.

General HR Operations

Manage HR email inbox and ticket requests.

Coordinate training sessions, employee communications, and internal initiatives.

Support special HR projects and continuous process improvements.

What we are looking for:

- 1–3 years of experience in Human Resources or HR Administration.

- Strong knowledge of HR processes and employment compliance.

- Excellent organizational and communication skills.

- High level of confidentiality and professionalism.

- What We Offer:

- A vibrant work environment in Miami.

- Opportunities for professional development and growth.

- Competitive salary and benefits package.

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We look forward to connecting with you soon!