Human Resources Administrative Assistant

Job Type: Full-time, Non-Exempt

Duration of role: Permanent

Number of Position: 1

Reporting to: Senior HR Business Partner

Location: On Site- Glasgow, KY

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $600m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale.

About the Role

Reporting directly to the Senior Human Resource Business Partner, the Human Resources Administrative Assistant is responsible for the administrative duties related to the operations of the Human Resource department at the Kentucky location. The HR Admin will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

What You’ll Do

- Maintain HR compliance, personnel files, medical records, and I-9 documentation; lead digitization and retention efforts; perform periodic audits and ensure timely uploads into UKG Document Manager.

- Support HRBPs with investigations and corrective actions; maintain a visible presence on the production floor; coordinate employee engagement activities and events, including communications and logistics.

- Assist employees with benefits enrollment, time-off requests, system access, and general HR inquiries; manage new hire benefit elections, required forms, and workforce reporting (headcount, demographics, training).

- Support all aspects of new hire onboarding, including orientations, packet preparation, I-9/E-Verify compliance, and account setup in HRIS; enter data into UKG and other HR platforms.

- Process temporary worker onboarding, activation, and removal; collect and submit timesheets; track hours and ensure accurate system updates.

- Assist in organizing training programs, workshops, and employee development initiatives.

- Provide employee assistance for HR inquiries, contact updates, paystub printing, and internal job postings.

- Coordinate vendor relationships for safety shoe and glasses programs; track purchases, process invoices, and manage payroll deductions.

- Organize employee events and meetings, including vendor coordination, cost tracking, and catering arrangements.

- Maintain confidentiality of HR information and foster positive relationships with employees and external partners.

- Support audits and document management while ensuring compliance with quality, safety, and environmental policies.

- Performs other duties as assigned by the HRBP.

Additional Expectations

- Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.

- Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.

- Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.

- Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.

What You’ll Bring

- High School Diploma or GED required.

- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field a plus.

- At least 2-4 years’ experience in HR Admin or Generalist role preferred.

- Having a PHR or SHRM certification is a plus!

- Excellent verbal and written communication skills.

- Excellent organizational skills and attention to detail.

- Ability to act with integrity, professionalism, and confidentiality.

- Proficient with Microsoft Office Suite or related software.

- Proficiency with or the ability to quickly learn the organization’s HRIS and talent

- management systems.

Employee Benefits

- Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.

- World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.

- Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.

- Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.

- Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.

- Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.