Office Administrator

POSITION BRIEF: Reports directly to the Yard Manager and performs administrative and operational tasks to ensure efficient office and inventory management, while also providing backup support for yard operations.

RESPONSIBILITIES:

1. Inventory Inquiries/Management: Respond to and resolve inventory-related queries from various departments, ensuring accurate and timely information is provided.

2. Balance In-transit Inventory: Track and maintain accurate records of in-transit inventory to ensure proper stock levels and timely updates.

3. Inbound Shipments: Oversee and coordinate inbound shipments, ensuring proper logistics, timely arrivals, and accurate inventory updates.

4. Outstanding PO Receipt Inquiries: Address and resolve inquiries related to pending purchase order receipts, ensuring timely processing and communication.

5. Net Well / Net String Management: Manage and coordinate tasks related to net well and net string, ensuring that inventory and operational requirements are met.

6. Generate Service Orders: Create invoices that detail the driver's hours, including any additional hours worked on weekends, overtime, or holidays.

7. Attach Paperwork: Upload all relevant paperwork to Oracle to finalize orders for invoicing.

8. Update and maintain Excel masters (SO Tracker), ensuring that data is accurate, current, and properly organized during downtime periods

9. Backup Dispatch as Needed

10. Other duties as assigned

QUALIFICATIONS

High school diploma or equivalent

Ability to multitask

Excellent organizational skills

Effective communication skills

Excellent computer skills

Job Type: Full-time

Pay: $22.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Application Question(s):

- Are you willing to undergo a background check and drug test?

- How many years of Office Administration experience do you have?

Education:

- High school or equivalent (Required)

Work Location: In person