Office Administrator

Company Overview:

Five Star Energy Services provides turn-key utility construction services that are founded on safety, quality, and the ability to adapt. We pride ourselves on being a value-added contractor that adapts quickly and effectively to our customers’ needs.

Our team is what makes us. We have over 1800 employees that pride themselves on customer service and safely getting projects completed. Our employees tackle some of the toughest projects in the industry while keeping safety and quality at the forefront. This makes our team a truly professional group that sets us apart from our competition.

Essential Functions

The Office Administrator is responsible for coordinating certain business activities and operations to ensure efficiency and compliance with our processes. We count on this position to help support all area-related functions such as onboarding of new team members, payroll, billing, AP, AR and project support as needed.

· Help pull permits as needed for given projects

· Completes credit applications for new vendors

· Manages activities requested by leadership such as ordering Christmas presents, quotes for any building issues, ordering flowers, etc.

· Gathers pricing from vendors and sub-contractors for bidding and project needs. Also perform audits on vendors to make sure we are charged the correct rates

· Helps collect time from crews to be sent to payroll and monitors accuracy for time being charged to the correct project

· Leads efforts around billing to make sure things are accurate and being billed on time.

· Helps manage all AP & AR related activities

· Keeps inventory of supplies and orders office and cleaning products as needed.

· Help with new hire onboarding

· Helps with dig tickets as well as relocates upon field employee’s requests – 1 hour or 24 hour

Qualification and skills

· Proven experience as an Office Administrator or relevant role.

· Proficient in MS Office – specifically Excel and Word.

· Excellent communication skills.

· Excellent organizational and time-management skills.

· Attention to detail.

· Ability to work as a team and collaborate with others.

· Ability to work independently and meet tight deadlines, with minimal supervision.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person