Office Administrator

Office Administrator

Process Technology Inc (PTI) & Energy West Controls (EWC)

Location: Salt Lake City, Utah (On-site)

Employment Type: Full-time

Business Hours: 7:30 am - 4:30 pm (Monday through Friday)

Position Overview:

We are seeking an experienced, dependable, and highly organized Office Administrator to serve as the primary point of contact for our Salt Lake City Corporate office. This role plays a critical part in ensuring smooth daily operations, with the top priority being managing and answering all incoming phone calls in a professional, timely, and courteous manner.

In addition to front desk and administrative responsibilities, this position will help manage the office environment as a whole, including ordering and maintaining office and break room supplies, coordinating routine office maintenance needs, and supporting seminar and event execution hosted by our company. The person in this position will also be tasked with supporting the inside and outside sales teams with reporting, order entry, and quote and order follow-up.

A consistent, professional in‑office presence is required during standard business hours.

Key Responsibilities:

Phone & Front Desk Management

- Serve as the primary manager of all incoming phone calls, ensuring calls are answered promptly and routed accurately.

- Screen, direct, and relay calls and messages to appropriate team members.

- Maintain a calm, professional, and helpful tone in all phone interactions.

- Greet and assist visitors, clients, and vendors in a courteous and professional manner.

- Ensure the front desk and reception area remain clean, organized, and presentable at all times.

Administrative & Office Support

- Perform general administrative and clerical duties including filing, data entry, document preparation, and office organization.

- Support calendar coordination for meetings, appointments, and conference room scheduling.

- Assist with day‑to‑day office management tasks to ensure efficient operations.

- Maintain confidentiality of sensitive information in accordance with company policies.

- Support internal teams with administrative needs as requested.

Office Maintenance & Facilities Coordination

- Serve as a point of coordination for routine office maintenance needs (e.g., vendor scheduling, minor issue reporting, follow‑up tracking) to help ensure a clean, safe, and functional office environment.

- Communicate with internal stakeholders and external vendors as needed to support office upkeep and service scheduling.

- Help track recurring office needs (supplies, serviced equipment, and general facility routines) and assist leadership in maintaining reliable coverage and standards

Seminar & Event Support

- Assist with planning, coordination, and execution of company‑hosted seminars, training sessions, and events.

- Support logistics such as attendee communication, registrations, materials preparation, room setup, and post‑event follow‑up.

- Coordinate with internal teams and external vendors to ensure events run smoothly.

- Provide on‑site support during seminars and events as needed.

Qualifications & Experience

· High School diploma or equivalent.

· 2-3 years of receptionist and office management experience.

· Strong experience managing multi‑line phone systems with high call volume.

· Excellent verbal and written communication skills.

· Strong clerical and administrative skills with exceptional attention to detail.

· Proven ability to multitask, prioritize, and manage time effectively.

· Professional demeanor with a customer‑focused mindset.

· Experience supporting office operations and administrative processes.

· Comfort working independently while also collaborating with a team.

· Proficiency with standard office equipment and software.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

Benefits:

· 401(k) Matching

· Dental Insurance

· Health Insurance

· Vision Insurance

· Paid Time Off

Pay: $50,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person