Office Administrator

Job Overview

We are a growing landscape maintenance and construction company seeking a reliable, organized Part-Time Office Administrator to support daily operations. This role is ideal for someone who is detail-oriented, professional on the phone, and comfortable handling multiple administrative responsibilities.

You will be a key point of contact for customers and play an important role in keeping our scheduling, payroll, and office operations running smoothly.

Responsibilities

- Answer incoming calls and respond to customer inquiries professionally

- Schedule jobs, estimates, and crew assignments

- Maintain and update daily/weekly work schedules

- Assist with payroll processing (hours tracking, data entry, coordination)

- Manage emails, customer follow-ups, and basic correspondence

- Organize job records, invoices, and office documents

- Support general administrative tasks as needed

Skills

- Proven experience in office administration or clerical roles with strong organizational skills

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools

- Familiarity with QuickBooks or other bookkeeping software is highly desirable

- Excellent communication skills in English; bilingual abilities are a plus for diverse workplaces

- Strong computer literacy with the ability to adapt to new software quickly

- Exceptional time management skills to prioritize tasks effectively in a busy environment

- Attention to detail for proofreading documents and data entry accuracy

- Ability to handle customer service interactions with patience, professionalism, and courtesy

Why Work With Us

- Flexible schedule that works around your life

- Fun, relaxed team environment (no corporate stiffness)

- Be part of a fast-growing company with real opportunity for growth

- Your role will have a direct impact on daily operations

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

- Employee discount

- Flexible schedule

Work Location: Remote