Human Resources Specialist

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market.

Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Ready to be part of our team?

We are looking for an HR Specialist for our Deland, FL office!

- This is an in-office position in our Deland location (5 days in office, no remote/WFH).

- Sponsorship is not available for this position.

Summary: The HR Specialist supports the Human Resources department by performing a wide range of administrative and operational tasks. This role contributes significantly to employee support, HR compliance, and talent acquisition efforts to help build and maintain a skilled and engaged workforce.

Essential Functions:

General HR activities and employee support:

- Serve as the first point of contact for employee questions, concerns, and requests.

- Maintain strong knowledge of HR policies, procedures, and the Employee Handbook.

- Assist with new hire onboarding, including preparing paperwork, scheduling orientations, and ensuring a smooth transition into the company.

- Manage offboarding procedures by advising managers and ensuring an efficient, compliant exit process.

- Maintain accurate and confidential HR documentation and employee records in compliance with regulatory requirements.

- Perform administrative tasks within HR and Talent Acquisition systems, including data entry, recordkeeping, and workflow updates.

- Prepare HR metrics, reports and respond to information requests.

- Support HR projects, initiatives, and provide administrative assistance to HR team members as needed.

- Perform general HR and office duties as assigned.

- Provide HR support to plant employees, including conducting open enrollment presentations and assisting with HRIS access or issues.

- Provide HR support to plant employees, including conducting open enrollment presentations and assisting with HRIS access or issues.

Support Our Talent Acquisition Activities:

- Support the recruiting team and hiring managers with various activities, including application processing, candidate screening, document preparation, travel arrangements, etc.

- Work closely with our recruiters and candidates during the interview process by coordinating and scheduling phone, video, and in-person interviews for candidates with speed, accuracy, and efficiency.

- Support the onboarding process for new hires, including paperwork completion and communication.

- Maintain internal and external job postings.

Other activities:

- Serve as a Safety Committee Member and perform monthly office Safety Checks.

- Contribute to other human resources/talent acquisition projects and assignments as needed.

- Coordinate team relations surveys, meetings, and activities.

- Follow the Group Code of Conduct and Group Compliance.

- Follow Compliance requirements per “KNA-SOP-1705 Compliance Roles and Responsibilities.”

- Performs all other duties as assigned.

Education and Experience

- Requires an associate degree in a human resources-related field or closely related. A bachelor's degree and/or PHR/SHRM-CP certification is preferred.

- Requires a minimum of 1 years of experience in an HR or Talent Acquisition department (3+ years of experience is preferred).

- Experience with HRIS or ATS. Experience with UKG, UltiPro, or Kronos is strongly preferred.

Computer Skills:

- Highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint), Outlook, and Adobe Acrobat; advanced skills are preferred.

Other Skills and Requirements:

- Strong written and verbal communication skills.

- Strong organizational and multitasking skills.

- Proficiency in Microsoft Office and HRIS systems (UKG preferred).

- Understanding of HR and recruitment best practices.

- Attention to detail and ability to maintain confidentiality.

- Excels at interacting and communicating at all levels within the organization.

- Action-oriented and organized with strong attention to detail, accuracy, and excellent follow-through skills.

- Resourceful, flexible, and shift priorities quickly.

Physical Demands:

The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities.

- Seated Work: Predominantly seated at a desk using a computer, often for extended periods throughout the workday.

- Keyboarding & Manual Input: Frequent use of hands for typing, mouse navigation, and handling documents or office tools.

- Visual & Auditory Requirements: Close vision for working on computers or reading technical documents; ability to hear and communicate clearly in person or via phone.

- Mobility Within Office: Occasional walking to attend meetings, interface with team members, or access office equipment like printers or routers.

- Lifting & Handling: Infrequent lifting of light office items—typically under 20 pounds—such as laptops, monitors, or supply boxes.

- Sensory & Communication: Regular use of vision to read digital content and fine print; consistent verbal and written communication using phones, video calls, and email.

- Environmental Factors: Typical indoor office setting with climate control, moderate noise levels, and standard lighting.

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program.

Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.