Human Resources Administrator (HR Administrator)

First Review of Applications: January 9, 2025

Basic Function

This position reports to the Finance and Administration Manager and under general supervision, performs a variety of duties within the District; plan, organize, review, participate in, and supervise the work of assigned personnel engaged in the District's human resources activities. Areas of responsibility may include, but are not limited to, classification and compensation, recruitment and selection, employee development, labor and employee relations, pension administration, employee benefits, workers' compensation, leave administration, and the interactive process for disability accommodations. This position also performs a variety of technical tasks, provides advice to District departments on a wide range of human resources topics, and offers administrative support to the Finance and Administration Manager.

- Essential Duties:

- The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. This position may also perform some general administration duties and cross train in several areas to ensure efficient and effective customer service.*

Supervise assigned professional, technical, and clerical staff; plan, prioritize, and review work; provide training and professional development; evaluate performance; and implement corrective or disciplinary actions as needed.

Plan, evaluate, and improve HR operations and activities; develop schedules and methods to ensure timely and efficient completion of assignments; recommend improvements and prepare analytical and operational reports.

Facilitate collaboration with managers and staff to develop workforce strategies, manage organizational change, and build effective working relationships across the District.

Oversee and manage full-cycle recruitment and selection activities, including workforce planning, advertising outreach, application screening, examination and interview processes, and certification of eligibility lists; develop recruitment materials, assess recruitment sources, and ensure compliance with District policies and legal requirements.

Administer the District's workers' compensation, disability and leave management program, including ADA interactive processes, FMLA/CFRA, and related accommodations; analyze job functions, evaluate restrictions, and develop and document recommendations for on-the-job accommodations.

Plan, coordinate, and evaluate employee development programs, including new employee orientation, training curriculum design, leadership development, and ongoing workforce learning initiatives.

Oversee and participate in pension and retirement program administration, including informing employees of retirement options, ensuring compliance with applicable rules and regulations, and coordinating with benefit administrators.

Direct employee and labor relation functions by conducting and documenting workplace investigations; advising supervisors and managers on grievances, disciplinary actions, and contract interpretation; participating in collective bargaining and meet-and-confer processes; and developing and implementing resolution strategies, including training or other remedial actions as appropriate.

Provide professional and technical guidance on complex human resources issues, including classification and compensation, personnel rules and regulation, MOU interpretation, labor law, and HR policies; respond to sensitive and complex inquiries and complaints.

Maintain the District's human resources information systems (HRIS) and related applications; oversee data integrity, generate complex reports, design and implement system enhancements, and ensure compliance with reporting requirements; apply and input changes into the system; calculate complex accr als, salary adjustments and other payroll and HR related items.

Research and analyze legislation, regulations, and labor market trends affecting human resources operations; prepare recommendations and reports for policy and program modifications.

Lead and conduct complex classification and total compensation studies, including job analysis, salary surveys, and organizational structure reviews; prepare recommendations for job design and salary placement.

Administer and monitor employee benefit programs, including health, dental, life, retirement, and wellness initiatives; coordinate annual open enrollment, process complex benefits changes, and resolve escalated benefit issues with vendors and employees.

Prepare professional reports, correspondence, and presentations for management the General Manager, and the Board of Directors, present findings and recommendations in both written and oral form.

Participate in budget preparation and administration of assigned HR programs; prepare costs estimates, monitor expenditures, and recommend resource allocations to support department goals.

Coordinate and lead special HR projects and initiatives; manage consultants and vendors; evaluate project outcomes and ensure compliance with contract requirements.

Build and maintain positive working relationships with District staff, employee organizations, outside agencies, and the public; represent the District in professional meetings and maintain confidentiality of sensitive information.

Perform other duties as assigned.

Knowledge Of

- Principles and practices of public sector human resources administration and organizational management, including position classification and control.

- Methods and techniques for investigating and analyzing technical HR issues, including administrative research methods, data collection, and basic statical analysis.

- Professional report writing and presentation techniques including correct English usage and document formatting standards.

- Supervision, training, and performance evaluation methods.

- Principal and practices of maintaining confidentiality in personnel and labor relations matters.

- Relevant local, state, and federal employment laws and regulations.

- Compensation analysis; salary survey methods, and labor market factors.

- Recruitment and testing methodologies, including exam reliability and validity.

- Labor relations, grievance processing, and disciplinary procedures.

- Computer software applications including databases, spreadsheets, word processing, electronic record-keeping practices, information management and data integrity.

- Customer service principles and practices.

Ability To

Organize, plan, and implement human resources programs and activities, prioritizing work to meet critical deadlines.

Analyze complex issues, interpret policies and laws, and develop sound recommendations.

Apply decision-making principles objectively and effectively, exercising initiative and independent judgment with established policies.

Conduct thorough research; collect, compile, reconcile, and analyze data; and present data clearly and effectively.

Perform accurate mathematical and statistical calculations. Supervise, train, and evaluate assigned staff.

Communicate clearly and effectively, both orally and in writing, including editing and reviewing written material for clarity and accuracy.