Human Resources Administrator

# Human Resources Administrator

Nexen Group is a trusted name in precision motion control products worldwide. Headquartered in Vadnais Heights, Minnesota, with products manufactured in Webster, Wisconsin, Nexen Group engineers and manufactures products that touch a wide range of industries. Nexen Group offers employees the unique opportunity to contribute to a broad line of motion control products available through a global network of representatives and distributors. If you're looking to grow your career in an environment that values creativity, collaboration, and continuous improvement, Nexen Group is an exciting place to build your future.

Position Summary

Reporting to the HRD, the HR Administrator supports daily HR operations and ensures accurate, timely administration of employee data, benefits, onboarding, compliance, and HR systems. This role plays a key part in maintaining organized HR processes, supporting employees and managers, and contributing to the modernization and efficiency of HR functions across the organization.

Key Responsibilities

HRIS & Data Administration

- Maintain and update HRIS records, including pay class and rate changes, employee information, insurance benefits, and open enrollment data.

- Support electronic modernization efforts by digitizing historical documents, policies, procedures, and employee handbook content.

Benefits & Leave Administration

- Manages insurance benefits edits, changes, updates, including medical and ancillary benefits

- Assists with open enrollment and leads OE data entry

- Manage FSA/HRA employee contributions.

- Administer STD and LTD claims.

- Coordinate workers’ compensation reporting and documentation.

- Track FMLA hours used

Recruitment & Onboarding

- Manage ATS workflows including offer letters, rejection replies, and auto-screening

- Facilitate onboarding: background checks, drug screenings, I-9 and W-4 completion, employee badges.

- Coordinate offboarding: HRIS and payroll terminations, collection of company property.

- Sets up timekeeping and building access badges

Payroll & Timekeeping Support

- Provides payroll support to Finance team

- Maintain timekeeping accuracy, including timeclock edits and employee support.

- Assists with time off & LOA documentation in HRIS.

- Communicates sign-on bonuses and anniversary bonuses to payroll.

Training & Compliance

- Maintain employee training documentation and database.

- Update SOPs for all HR processes.

HR Project Management

- Serves as the HRIS data entry lead and admin support for all continuous improvement HR projects to be implemented.

Safety, Uniforms & Inventory

- Manage uniform program and various general office supplies.

Invoice Management

- Manages HR and Webster facility support function invoices, and coordinates with accounting as needed.

- Manage charitable organization contributions & documentation

Qualifications

Familiarity with HRIS, ATS, and payroll systems required.

Previous experience with HR/Office Admin or HR Generalist experience preferred.

Strong attention to detail and accuracy.

Ability to maintain confidentiality.

Strong communication and organizational skills.

Ability to manage multiple tasks in a fast-paced environment.

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