Administrative Assistant with HR Experience

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant with HR experience to support our office operations. The ideal candidate will have strong office management skills, proficiency in various computer applications, and excellent filing abilities. This role involves handling administrative tasks, supporting HR functions in a construction environment.

Responsibilities

- Perform data entry, filing, and maintain accurate records using Microsoft Office, QuickBooks, and ADP

- Assist with HR operations such as onboarding new employees and maintaining employee records.

- Provide support to ensure company certifications remain current and compliant.

- Perform bookkeeping tasks using QuickBooks

- Support employee timekeeping- Sending approvals to managers and troubleshoot timeclock when necessary

- Experience processing payroll for employees with varying compensation structures, including per diems, reimbursements, allowances, etc.

- Ensure timely and accurate reporting of workers’ compensation claims in compliance with company and regulatory requirements.

- Handle communications and correspondence with the Texas Workforce Commission

- Coordinate and manage FedEx shipments as the company’s designated liaison.

Skills

- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) Teams and Zoom meeting platforms.

- Bilingual preferred but not required

- Strong organizational skills with the ability to prioritize tasks effectively and work independently

- Excellent written and verbal communication skills coupled with professional phone etiquette.

- Strong time management skills to meet deadlines efficiently

- Proven experience as an administrative assistant or in a similar HR role supporting staff

- Demonstrated ability to handle confidential information discreetly with integrity.

- Ability to adapt quickly to changing priorities while maintaining attention to detail under pressure.

- Experience with calendar management tools such as Microsoft Outlook Calendar or Google Calendar is essential.

- Office management experience including filing systems and clerical support.

This position is ideal for candidates who detail oriented and possess a strong foundation in office administration combined with HR knowledge.

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Benefits:

- Paid time off

Work Location: In person