Financial Office Manager

Job Posting: Financial Office Manager

Company: DoC Mapping, LLC

Location: New Orleans, LA

Position Overview

DoC Mapping, LLC is seeking a highly organized and detail-oriented Financial Office Manager to oversee the day-to-day financial administration and office operations of our growing organization. This role is critical to ensuring accurate financial reporting, efficient office processes, and strong coordination between operations, accounting, and leadership.

Key Responsibilities

Financial & Accounting Support

- Manage accounts payable and accounts receivable processes

- Prepare, review, and submit invoices in coordination with Operations

- Track project costs, expenses, and billing documentation

- Assist with payroll preparation and time tracking

- Reconcile credit cards, expense reports, and monthly statements

- Coordinate with external CPA/bookkeeper for monthly and year-end reporting

Office & Administrative Management

- Oversee daily office operations and administrative workflows

- Maintain organized financial, HR, and project records

- Manage company policies, procedures, and internal documentation

- Support onboarding and offboarding of employees and contractors

- Maintain insurance, licensing, and compliance documentation

Operational Coordination

- Act as a liaison between Sales, Operations, and Accounting teams

- Support project setup, contract documentation, and job closeout

- Track project awards, change orders, and billing milestones

- Assist leadership with budgeting, forecasting, and reporting

Vendor & Asset Management

- Manage vendor relationships and payment schedules

- Track company assets, equipment, and subscriptions

- Oversee company credit card usage and receipt compliance

Qualifications

- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)

- 3+ years of experience in office management, accounting administration, or financial operations

- Strong understanding of AP/AR, invoicing, payroll support, and expense tracking

- Proficiency in accounting and office software (QuickBooks, Excel, Google Workspace, or similar)

- Excellent organizational, communication, and time-management skills

- High level of integrity and discretion with confidential information

- Ability to work independently and manage multiple priorities

Compensation & Benefits

- Competitive salary based on experience

- Growth opportunities within a growing company

- Supportive, team-oriented work environment

How to Apply

Please submit your resume and a brief cover letter to Lis.Arant@docmapping and Milton.Morris@docmapping.com.

Job Type: Part-time

Pay: $15.00 - $30.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Flexible schedule

Work Location: In person