Field Onboarding Administrator

Field Onboarding Administrator — Join the Pack

Pitbull is growing, and we’re looking for a Field Onboarding Administrator who thrives in a fast-paced, people-focused environment. If you’re organized, detail-driven, and passionate about helping new team members start strong, this role puts you at the centre of the employee experience across our field operations.

About the Role

The Field Onboarding Administrator is part of the Operations team and plays a key role in ensuring every new hire enters Pitbull ready to succeed. You’ll coordinate all onboarding logistics for field employees—including offer letter administration, compliance documentation, benefits and orientation setup, field/shop coordination, and Day 1 readiness.

You will work closely with the Field Recruiter, Dispatch, HR, and HSE, to make sure new team members have the right information, training, equipment, and support before stepping onto a site.

This role is perfect for someone who is highly organized, solutions-oriented, and committed to accuracy and a great employee experience.

What You’ll Do

Onboarding & Administration

- Prepare, issue, and track offer letters, pre-employment documentation, and required certifications.

- Manage onboarding checklists and ensure new hire requirements are completed (TDG, WHMIS, driver’s abstracts, certificates, orientations, evaluations, etc.).

- Coordinate Day 1 logistics with Dispatch, HSE, Payroll, and HR.

- Coordinate additional training for field staff as required.

- Ensure employee profiles, classifications, and job codes are set up correctly in HRIS and payroll systems.

- Collect and verify new hire paperwork with a high degree of accuracy and compliance.

- Schedules required drug/alcohol testing with off-site agencies.

Field Coordination

- Schedule new hires for site orientations, shop walkthroughs, field training, fit testing, and safety requirements.

- Work with Field Trainers and Supervisors to ensure new employees receive proper onboarding, competency assessments, and initial training.

- Track and follow up on missing documents, tickets, and expiries.

Communication & Support

- Serve as the primary point of contact for new field employees from offer stage through their first hitch.

- Provide timely responses to new hire questions and guide them through onboarding expectations.

- Ensure onboarding materials reflect current processes, safety requirements, and Pitbull standards.

- Participate in job fairs with the Recruitment team as needed.

Data, Compliance & Documentation

- Maintain accurate electronic employee files and ensure compliance with privacy legislation.

- Support audits by preparing onboarding documentation, training records, and compliance files.

- Generate periodic onboarding metrics

What You Bring

- Experience in a fast-paced environment with tight deadlines, onboarding, or administrative support (energy services, construction, industrial, or related field preferred).

- High attention to detail and accuracy—especially with documentation and compliance.

- Strong communication skills and a customer-service mindset.

- Ability to juggle multiple priorities in a fast-moving, high-volume environment.

- Proficiency in Microsoft Office; experience with HRIS/payroll systems is an asset.

- A proactive approach—you notice gaps, bring solutions, and keep things moving.

Pitbull Energy Services is a field service company that provides comprehensive solutions to the oil and gas industry. Pitbull was founded in 2004 with a singular focus on providing quality, reliable services to customers across Western Canada. With over 300 employees, Pitbull has grown into one of the largest providers of energy services in Western Canada. Our team includes skilled operators, tradespeople and technicians who provide excellent customer service by taking pride in their workmanship while always maintaining environmental awareness and safety standards.

Pitbull is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.

We thank you for your interest in a career with Pitbull Energy Services Inc., however, only those selected for an interview will be contacted.