Fleet Administrator

Job Details

Description

Job Duties and Responsibilities

Review timesheets, specifically equipment, and assist Billing Specialist with incorrect unit #’s and questions.

Make report notes on equipment with 0 hours. This report will assist executives in weekly meeting with GF’s.

Generate updated Equipment by Foremen Weekly Report by transferring equipment to assigned crew. Email reports to supervisors and Accounts Receivable to help maintain accuracy.

Add new equipment with GPS installation to website and update with accurate crew assignment.

Create and email electronic timesheets.

Set up new equipment in Dynamics.

Maintain fuel card listing. Ordering replacements as needed.

Run WEX Guard Fuel Report daily for the prevention of fuel theft.

Tagging and Titling on all new equipment and processing our tag renewal months.

Maintain accurate equipment files.

Process and document all sold equipment.

Process rental equipment invoices.

Process and pay quarterly IFTA taxes and Heavy Duty Highway tax.

Assist co-workers and executives with any information requested.

Requirements

High School Diploma or equivalent required.

Associates or bachelor’s degree in information technology or related field is preferred.

Prior Experience In Fleet Administration Preferred.

Advanced knowledge of Microsoft Office Suite.

Excellent attention to detail and accuracy.

Strong analytical and problem-solving skills.

Ability to work independently with minimal supervision.

Promotes a teamwork environment and maintains a pleasant demeanor.

Ability to maintain strict confidentiality.

Excellent organization and time management skills.

Strong communication and interpersonal skills.

High level of professionalism and integrity.

Excellent leadership and management skills.

Ability to make decisions.

Ability to process and analyze data.

Working Conditions

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

Consists of sedentary work. Ability to lift up to 10 pounds.

Substantial movements of the hands, wrists, and/or fingers.

Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as requested to meet the ongoing needs of the organization.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PowerGrid Services, LLC is an equal opportunity employer.