Operations Administrator

Key Responsibilities:

SCHEDULING

- Assist the Logistics Coordinator with scheduling duties as required.

- Provide back up/vacation coverage for the Logistics Coordinator.

- Assist with the scheduling, need for and availability of rolling stock and production equipment as required.

- Assist with the scheduling of subcontractors, suppliers, waste receivers and other resources as required.

- Assist with tracking and recording all revenue work on the Current Work List.

- Assign and communicate corporate job numbers.

- Update the sludge, sewage and vacuum log and the waste management pick-up log

WASTE MANAGEMENT

- Assist in the completion and distribution of waste program service documentation (WasteManagement Work Requests & Work Orders) as required.

- Accept, review and verify WM paperwork for accuracy and billing

- Receive manifests in RPRA, make corrections and initiate letters as required.

- Verify and ensure accuracy of all customer generator numbers and waste classes for both vessel and non-vessel waste shipments.

- Maintain Corporate customer generator numbers, manifesting information and waste class list as required.

- Conduct Waste Tracking in OMS to ensure current and accurate inventory logs.

- File & maintain hard copy bill of lading records.

- File & maintain hard copy manifest records.

- Assist in various other aspects of the Waste Management Program as required.

- Coordinate outgoing shipments of waste to receivers.

- Coordinate onsite waste bins for pickup as required.

- Request PO’s for all waste shipped off site.

- Assist with disposal pricing options as required.

- Source supply items for Waste Management as required.

HEALTH & SAFETY

- Complete WHMIS, Regulation 347, and other training as required.

Knowledge, Skills & Competencies:

- University degree or College Diploma, preference given to those in chemistry, environmental science and transportation related disciplines.

- At least 2 years customer service and/or office administration experience.

- Strong interpersonal skills and ability to develop and foster relationship growth in a professional setting.

- Capable of empathetic listening and conflict resolution in a fast paced and high-volume environment.

- Desire and motivation to gain knowledge about the industry in multiple facets to develop professional skills within the waste management space.

- Excellent communication skills in oral and written English.

- Strong listening, negotiation, presentation, and client facing ability.

- Ability to independently resolve problems within one’s scope of authority and understanding of when to escalate to superiors.

- Solid personal integrity and dedication.

- Ability to work without supervision.

- Overtime during certain peak seasons is required.

- Proficiency in Google Docs and Sheets.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com