Field Office Administrator

Full time

Field Office Administrator

United States of America, Louisiana, Shreveport 1 day ago

Job category

Business Support

Experience level

Entry

Relocation available

This role is not eligible for relocation

Job type

Professionals

Travel required

Negligible travel should be expected with this role

Job code

RQ106375

Job Description

Role Synopsis

The Haynesville Team Administrator provides comprehensive administrative and operational support to the Haynesville leadership, office, and field teams. This role is responsible for ensuring efficient day-to-day office operations, coordinating meetings and events, supporting financial and fleet administration, and serving as a key point of contact for vendors and visitors. The position plays a critical role in enabling team effectiveness, compliance, and community engagement across all Haynesville groups.

Key Accountabilities

Office Management: Oversee day-to-day office operations, including supplies, facilities coordination, and general office maintenance.

Meeting & Event Coordination: Schedule, organize, and support large meetings, training sessions, and team events.

Administrative Support: Provide administrative assistance to leadership and field staff, including travel arrangements, expense reporting, and calendar management for all Haynesville teams.

Financial Administration: Create and process purchase orders, track expenses, and coordinate closely with Finance to ensure accurate and timely processing.

Vendor Relations: Serve as the primary point of contact for office services, maintenance providers, and event-related vendors.

Document Control: Assist with record-keeping, document management, and compliance-related documentation as needed.

Fleet Support: Coordinate vehicle maintenance, support Nauto troubleshooting, and manage pool vehicle assignments.

Community Engagement: Support local sponsorships, community initiatives, and event participation.

Visitor Coordination: Manage logistics for visitors, including itinerary planning, PPE preparation, and on-site coordination.

Additional Support: Perform other duties as assigned to support overall team and business success.

Essential Experience and Education

High school diploma or equivalent required; associate’s degree or higher preferred.

Previous experience in an administrative, office management, or coordinator role, preferably in an operations, energy, or field-based environment.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Experience with expense tracking, purchase orders, or basic financial administration preferred.

Excellent communication and interpersonal skills, with the ability to interact effectively with leadership, field personnel, vendors, and visitors.

High attention to detail, discretion, and a proactive, service-oriented mindset.

How much do we pay (Base) $64,000-$75,000. Note that the pay range listed for this position is a good faith and reasonable estimate of the range of possible base compensation at the time of posting.

Why join us?

At bpx, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

We offer a reward and wellbeing package to enable your work to fit with your life. These can include, but not limited to, access to health, vision, and dental insurance, flexible working schedule, paid time off policy, discretionary annual bonus program, long-term incentive program, and a generous 401(k) matching program.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations.

Discover your place with us and help our business meet the challenges of reimagining and reinventing the future of energy.

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Our innovative Energize recognition points programme and spot awards translate exceptional performance into tangible rewards, to motivate our high performers.

Pay

bp offers competitive pay in line with industry standards, making us an employer of choice.

Discretionary bonus

We offer discretionary bonuses to reward strong company, business unit and individual performance, and recognition awards, including those related to long service to recognize commitment to the company.

Retirement & savings

We offer a range of discretionary retirement and savings plans to help provide you and your family with financial security.

Insurance benefits

To give you additional peace of mind, bp provides valuable insurance benefits in some countries. These are designed to provide financial assistance to employees and their families if employees become unwell or die in service.

Equity

Depending on your location and job level, there may be equity (stock and share) options you are eligible to join so you can be part of bp’s success.