Experienced Contract Administrator (3 years)

Position Summary

The Contracts Administrator is responsible for managing the full lifecycle of customer contracts, purchase orders, and related documentation to ensure compliance with contractual, regulatory, and quality requirements. This role acts as the primary internal authority on contract interpretation and serves as a key liaison between customers, sales, operations, quality, and finance.

In a small-company environment, this role is hands-on and detail-oriented, requiring strong judgment, organization, and communication skills.

Key Responsibilities

Contract & Purchase Order Management

- Review, interpret, and process customer contracts, purchase orders, and amendments

- Ensure contract terms align with company capabilities, pricing, lead times, and technical requirements

- Identify and communicate risks, gaps, or unfavorable terms to management prior to acceptance

- Maintain accurate contract records, revisions, and customer flow-down requirements

Compliance & Flow-Down Requirements

- Ensure all applicable customer, regulatory, and quality requirements (AS9100, DFARS, ITAR, FAR, etc.) are identified and properly flowed down to operations, purchasing, and quality

- Coordinate with Quality to ensure contract requirements are reflected in routers, travelers, and inspection plans

- Support internal and external audits related to contract review and compliance

Change Management

- Manage contract changes, revisions, and change orders

- Coordinate pricing, schedule, and scope changes with customers and internal stakeholders

- Ensure changes are documented, approved, and communicated effectively

Cross-Functional Coordination

- Work closely with Engineering, Production, Quality, and Finance to support successful order execution

- Clarify contract terms related to delivery, quality, certifications, packaging, and invoicing

- Assist with resolution of contract-related disputes or customer concerns

Pricing & Commercial Support

- Support quoting and pricing activities by ensuring alignment with contract terms

- Track contract deliverables, milestones, and special commercial requirements

- Assist with customer negotiations as needed

Documentation & Reporting

- Maintain organized electronic and physical contract files

- Track key contractual metrics such as delivery commitments, special requirements, and expiration dates

- Provide contract status reports to management

Qualifications

Required

- Associate or Bachelor’s degree in Business, Supply Chain, Contracts Management, or related field (or equivalent experience)

- 3+ years of experience in contracts administration, preferably in aerospace manufacturing or metal fabrication

- Strong understanding of make-to-print manufacturing environments

- Familiarity with AS9100 and aerospace customer flow-down requirements

- High attention to detail and strong organizational skills

- Excellent written and verbal communication skills

Preferred

- Experience working with Aerospace Tier 1 and Tier 2 customers

- Knowledge of FAR/DFARS, ITAR, and export compliance requirements

- Experience in a small or mid-sized manufacturing environment

- ERP/MRP system experience

Skills & Competencies

- Contract interpretation and risk assessment

- Ability to manage multiple priorities in a fast-paced environment

- Strong problem-solving and decision-making skills

- Collaborative mindset with the ability to work cross-functionally

- Professional judgment and discretion when handling sensitive information

Work Environment

- Office-based with frequent interaction with production and quality teams

- Customer interaction via email, phone, or meetings

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person