Contract Administrator

Grade 20: Salary starts at $70,179.00 annually. Rate of pay depends on qualifications.

Job Description

JOB SUMMARY

The Contract Administrator collaborates with and guides internal customers to obtain construction, professional and consulting services for the company through Requests for Qualifications (RFQ), Requests for Proposals (RFP), Requests for Competitive Sealed Proposals (RFCSP), Competitive Bidding (“low-bid”) and alternative construction delivery methods. The position is responsible for solicitation development and review, contract preparation, award recommendation and contract modification.

- Solicitation preparation, document review, advertisement, solicitation communications, and receiving of proposals and bids.

- Schedules, coordinates and presents at pre-submittal, pre-proposal and pre-bid meetings.

- Schedules, coordinates and facilitates technical evaluator committee consensus discussions.

- Attends selection committee meetings and vendor interviews.

- Conducts bid openings, prepares and verifies bid tabulations.

- Provides assistance to internal and external customers.

- Solicits construction contracts, including alternative construction delivery methods.

- Prepares and processes the necessary documents required for proper execution of contracts and contract amendments.

- May facilitate the negotiations on professional service contracts and amendments, as needed.

- Applies and interprets contracting principles, practices, theories, laws, procedures and terminology, including Texas State Statutes – Local Government Code Chapters 252 & 271 and Government Code Chapters 2252, 2253, 2254, 2258 and 2269.

- Utilizes SAWS’ solicitation and contracting website for posting and updating specified project solicitations, award and related information.

- Functions as a facilitator in the selection of consulting and professional services and performs public bid openings for construction projects.

- Utilizes SAWS’ contracting and project management system software to manage solicitations and contract execution.

- Coordinates and manages the interview process for professional service solicitations on behalf of executive management.

- Performs other duties as assigned.

DECISION MAKING

- The Contract Administrator works under moderate supervision.

MINIMUM REQUIREMENTS

- Bachelor’s degree in Business Administration, Public Administration or related field from an institution accredited by a recognized accrediting agency.

- Four years' professional experience in purchasing, procurement and/or contracting to include preparing solicitations, contracts and/or contract amendments.

- Valid Class “C” Texas Driver’s License.

PREFERRED REQUIREMENTS

- Certification as a Certified Professional Public Buyer (CPPB) or Certified Commercial Contract Manager (CCCM).

- Six years' professional experience in purchasing, procurement and/or contracting to include preparing solicitations, contracts and/or contract amendments.

- Experience soliciting construction projects using alternative construction delivery methods.

JOB DIMENSIONS

- Proficient in the use of word processing, spreadsheet, presentation, database and financial software.

- Ability to maintain regular contact with Directors, Managers, internal and external customers to develop specifications, contract requirements and legal compliance.

- Ability to maintain effective working relationships and public relations. Frequently contacts and collaborates with internal and external customers, vendors, governmental agency representatives, consultants, contractors and the general public.

- Ability to communicate effectively, both verbally and in writing.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Works mainly in an office environment. On occasion, may require visits to project sites with exposure to heavy traffic, construction, rugged terrain, excavations and possible hazardous environmental conditions.