CONTRACT ADMINISTRATOR II

Position Summary Description

Position objective is to prepare, evaluate, execute and manage the Contracts required to satisfy the Cooperative's needs in a timely manner while complying with SECI’s Board Policies, Procedures, Practices and any RUS requirements. Ensures fairness from the procurement process. Develops Contract pricing based on the Specification and/or scope or work. Review all Specifications and ensures performance criteria and other critical elements (i.e., Schedules) are established when possible. Negotiates commercial terms and conditions with the goal of reducing SECI risk. Supports the Contractor/Vendor qualification (BQQ) process to help evaluate prospective bidders' ability to supply and capacity to perform.

Essential Functions

- Assists in the selection of Contractors/Vendors for establishment of approved bid lists, prepares quotes, RFI’s & bid packages, conducts formal bid openings, prepares bid summary and pricing analysis, prepares risk analysis based on commercial terms, coordinates technical recommendations, prepares Contract and Purchase Order (P.O.) recommendations for award (RFA), prepare additional funding requests (RFAF), issues executed P.O.s, Contracts, Amendments and Change Orders all per SECI’s Policy, Procedures and Practices.

- Supports the preparation of Board documents at the request of the Manager/Director.

- Maintains a general understanding and working knowledge of Contract law, regulations and RUS requirements as applicable to SECI requirements.

- Acts as a mentor to Contract Administrator I and Buyers.

- Distributes Contract expiration/funding reporting to users to facilitate a consistent stable reliable supply.

- Assists in the Vendor Quality Improvement (VQI) process to resolve Contractor/Vendor performance issues.

Conducts clarification/negotiation meetings with Contractors/Vendors to resolve commercial and/or technical clarifications.

- Evaluates, prepares and defends SECI's position on commercial matters using contract knowledge, ingenuity and resourcefulness to protect SECI interests.

- Maintains a general knowledge of Contract conformation including negotiating commercial terms, resolving technical issues, establishing strong pricing structures and reducing risk (i.e., incorporating site administrative. and insurance requirements) while meeting all SECI and RUS requirements.

- Develops presentations, at the request of the Manager/Director.

- Conducts pre-bid and post-bid conferences for user departments, Contractors/Vendors and Supply Management as required.

- Works with users and Accounts Payable to resolve problem invoices that cause delays in vendor payments or lost prompt payment discounts.

- Reviews reports of Contract expenditures to track actual changes and work with various departments to add funds to cover anticipated costs prior to Contract expiration date.

- Prepares transmittal letters to Contractors, Vendors, A&E firms and RUS for signature as required.

- Negotiates claims settlements with Contractors/Vendors when discrepancies exist and makes decisions within authority or recommendations resolution to management for implementation.

- Prepares supplier dispute/claim information and SECI response information.

- Acts as focal point for force majeure instances ensuring that timely notice is given to all Contractors/Vendors whose performance is affected by force majeure events.

- Performs other duties as applicable to the position or as assigned

- NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM.

Qualifications and Education Requirements

Bachelor's Degree in Business, Engineering, and/or related field required. Two (2) years of relevant work experience may be substituted for each year of education requirement. Additional specialized training and professional certification highly desirable. Four years (4) of increasingly responsible experience in Contracts and/or Contract Administration is required. Background in administration of supply, service and construction, capital equipment contracts including preparation of proposals, proposal evaluation, negotiation, Contract conformance and Contract award is required. Must be knowledgeable in formal bidding procedures, bid analysis, NPV calculations including Equipment life-cycle cost analysis, milestone schedule development, and contract award processes.

Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional

Technical Competencies/Skills:

- Contract Administration/Negotiation

- Commercial and Risk Management

- Proficient in Microsoft Office Applications

- Risk Analysis and Management

- Proficiency with Microsoft Office applications

Soft Competencies/Skills:

- Effective verbal/nonverbal, listening and written communications

- Analytical Skills

- Organizational Skills

- Deadline Oriented

Physical Requirements

Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report.

Working Conditions

Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Fieldwork may involve visits to construction sites, power plants and conferences.

“Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”