Upstream Project Coordinator

Job Summary

PPI Quality & Engineering is seeking a Project Coordinator to serve as the primary customer interface and support the successful execution of quality and inspection projects across our operations. In this role, you will coordinate day-to-day project activities to ensure timely, accurate, and compliant deliverables that align with client expectations and PPI’s quality standards. You will manage operational schedules, oversee and support field personnel performance, assign QA/QC inspections, and ensure adherence to applicable industry codes and quality management systems. The Project Coordinator works cross-functionally to track progress, process contractor invoices, and deliver clear, data-driven reports that communicate key metrics, performance, and project value. This role is well-suited for a detail-oriented professional who thrives in a fast-paced environment and is focused on execution, accountability, and continuous improvement.

Primary point of contact for Customer interface

Ensure accuracy of and provide all requested deliverables to the Customer at their respective frequencies

Ensure operations schedule is accurate and current

Ensure that QCS personnel and the specified inspection activities meet QMS requirements, customer specifications, and applicable industry standards

Monitor & communicate status of awarded funding amounts for each project as directed by the Customer

IAP / NCR initiation

Performance management and disciplinary action initiation or elevation for field personnel as appropriate

Onboarding of field personnel as appropriate (contractor personnel only)

Provide regular summary reports, both externally and internally, that include key metrics and value adds

Processing contractor invoices and expenses for payment as applicable

Timesheet and expense “overall” report approvals as assigned

Comply with PPI Quality Management System and its documented information

Ability to work independently

Strong supervisory skills to direct and coach field personnel as needed

Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team

Self-motivated, detail-oriented, resourceful

Ability to travel to supplier sites and customer offices

At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.