Project Coordinator

COMPANY DESCRIPTION

KLE is a rapidly growing utility professional project services company, headquartered in Wixom, Michigan, that provides high-quality consulting services in the electric & gas utility industry using creative thinking and proven experience. Our safety-first approach and process-oriented delivery offer outstanding benefits to our clients and communities through plans of action, repeatable operations, and accurate results. Supporting clients across the United States, KLE drives operational improvement through Engineering, Design, Project Management, Construction Management and Field Data Collection.

Job Summary

We are seeking a detail-oriented and organized Project Coordinator to join our Contract Management team. The ideal candidate will be responsible for managing billing processes, ensuring accuracy in accounts receivable, and maintaining compliance with contracts. This role requires strong analytical skills and proficiency in various accounting software to support our financial operations effectively. This position is office-based in Wixom, MI for the first 2-3 months with on-the job training. There is an opportunity to move to a hybrid schedule, with 20%-40% work from home. with demonstrated proficiency and reliability in core responsibilities.

Responsibilities

- Managing scope, schedule, and budget for multiple small and medium sized projects.

- Successfully manage multiple projects simultaneously.

- Perform data tracking and analysis for various projects. Utilize excel low code functions to collate data and create pivot tables for performance measurement and action plans.

- Regularly coordinate with client project team, and other stakeholders for successful project execution.

- Maintain written and electronic project documentation and records for all aspects of project.

- Partner with project teams, clients, and all other stakeholders to support cross-functional projects and initiatives.

- Applies knowledge of project management to work through unique and complex program problems.

- Establish and maintain effective working relationships with client project teams and serve as the primary point of contact for projects.

- Audit Time and Expense entries in the company’s ERP system.

- Assisting the Program Manager in the generation of all invoices and supporting backup documentation and the checking and dispatching of these invoices to clients within specified timelines

- Manage the billing cycle from invoice generation to payment collection.

- Perform account reconciliations and resolve discrepancies in a timely manner

Skills

- Ability to work independently and multi-task in a fast-paced and dynamic environment.

- Excellent written and verbal communication skills.

- Clear and timely communication internally and externally.

- Collaborative nature and willing to share knowledge across broader teams.

- Strong Microsoft excel skills and ability to use expert functions in excel to search, sum, combine, and organize data in excel.

- Strong organizational and computer skills (Microsoft Office, Adobe Acrobat).

Requirements:

- Associate or Bachelor of Science Degree in Business, Finance, Economics or related discipline or equivalent work experience required.

- Must have a valid driver’s license.

- Must be able to pass a pre-employment drug test.

- Must be able to complete a satisfactory background check.

KLE is an equal opportunity employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Life insurance

- Paid time off

- Retirement plan

- Tuition reimbursement

- Vision insurance

Work Location: In person