Project Coordinator – Mid/Downstream

The Project Coordinator is responsible for coordinating and supporting inspection and quality services for Midstream and Downstream oil and gas projects. This role serves as a key liaison between clients, inspectors, and internal stakeholders to ensure projects are executed on schedule, within scope, and in compliance with customer requirements, regulatory standards, and PPI/Kiwa quality systems. This position requires strong operational judgment, clear communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Primary point of contact for assigned customers and projects

- Coordinate inspection activities to ensure alignment with customer specifications, QMS requirements, and applicable industry standards

- Maintain accurate and current project schedules, staffing plans, and operational data

- Ensure timely, accurate delivery of all required project documentation and customer deliverables

- Monitor project funding levels and communicate status as directed by the customer

- Review inspector qualifications and assign appropriate QA/QC personnel to projects

- Initiate and manage IAPs and NCRs as required

- Initiate or escalate disciplinary actions for field personnel, when appropriate

- Support onboarding of contractor inspection personnel

- Process contractor invoices and expense reports for payment approval

- Review and approve timesheets and expense summaries as assigned

- Prepare and distribute internal and external project summary reports, including key performance metrics and value-added insights

- Collaborate cross-functionally with operations, quality, and leadership teams to support project success

Minimum Requirements

- Associate degree or verifiable equivalent work experience with a high school diploma or equivalent

- Minimum of 3 years of oil and gas industry experience

- Knowledge of downstream construction and operations, including refineries, petrochemical plants, and petroleum product distribution, with exposure to fabrication and manufacturing activities at supplier locations

- Knowledge of midstream construction and operations, including pipelines, processing facilities, storage, transportation, and marketing of oil, natural gas, and NGLs, with exposure to fabrication and manufacturing activities at supplier locations

- Minimum of 3 years of experience applying NDT methods within the oil and gas industry

- Experience implementing and enforcing quality systems and procedures

- Prior experience managing or coordinating personnel to achieve defined objectives

- Proficiency in Microsoft Office

- Strong written and verbal communication skills

- Ability to work independently with minimal supervision

- Highly organized, detail-oriented, and resourceful

- Team-oriented, flexible, and adaptable in a multi-disciplinary environment

- Ability and willingness to travel to supplier sites and customer offices as required

Preferred Qualifications

- Experience supporting client-facing inspections or QA/QC programs

Location & Work Arrangements

- Location: 920 Memorial City Way, Houston, TX 77024

- Employment Type: Full-Time, W2

- Work Schedule: Hybrid – 3 days in office / 2 days remote

Reporting Relationship

- This position reports to the Regional Manager