Timekeeping and Front Office Coordinator

About Us:

We are a pipeline construction company supporting field crews that move fast and work hard. Our office team plays a critical role in keeping the operation organized, professional, and accurate. We’re looking for someone dependable, detail-driven, and confident owning an important process that impacts every employee.

The Opportunity:

This is not a typical “answer phones” job.

We’re hiring a high-accountability front office professional who will own timekeeping accuracy and hours submission for approximately 100 employees using Paycom.

✅ You will be responsible for making sure hours are accurate, complete, coded correctly, and submitted on time — every pay period.

If you take pride in accuracy, follow-through, and staying organized under deadlines, you’ll do well here.

What Success Looks Like

A great hire in this role:

- Submits timekeeping accurately and on time (every pay period)

- Catches issues early (missing time, wrong job codes, exceptions, overtime questions, etc.)

- Follows up consistently and professionally until problems are corrected

- Maintains clean documentation and audit-ready records

- Communicates clearly with supervisors and field crews

- Keeps the front office professional and organized

Key Responsibilities:

Timekeeping / Hours Submission (Primary)

- Collect, review, verify, and submit timekeeping for ~100 employees in Paycom

- Track missing time, incorrect punches, job codes, and exceptions

- Communicate with foremen/supervisors/employees to correct time issues prior to deadlines

- Maintain accurate logs and supporting documentation

- Help reduce recurring timekeeping issues by improving compliance and process

Front Office (Secondary)

- Answer phones and greet visitors professionally

- Route calls and requests to the correct person

- Support basic office admin: scanning, filing, organizing documents, tracking tasks

- Assist with office coordination and communication as needed

What We’re Looking For

You’ll be a strong fit if you are:

- Extremely detail-oriented (you catch mistakes others miss)

- Reliable and deadline-driven (weekly timekeeping has hard cutoffs)

- Comfortable following up and holding people accountable professionally

- Calm under pressure and confident communicating with different personalities

- Trustworthy with sensitive/confidential information

- Strong with computers and willing to learn systems

This Role Is NOT a Fit If…

- You dislike following up when people don’t submit information correctly

- You struggle with detail work or accuracy under deadlines

- You prefer a low-accountability office role

- You want to be told exactly what to do every day

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 40 – 45 per week

Benefits:

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Application Question(s):

- Describe your process for catching errors before submitting hours. (Short Answer)

- Have you used Paycom or any timekeeping software? If yes, which one(s)?

- How many employees' hours have you tracked or submitted on a regular basis?

- How do you handle it when a field supervisor repeatedly turns in time late or incorrect?

Work Location: In person