Supervisor Accounts Payable

Job Summary The Accounts Payable (AP) Supervisor oversees day to day AP operations and ensures timely, accurate processing of invoices, payments, and vendor records within a fast paced Oil & Gas environment. This role manages a team of AP specialists and works closely with Operations, Land, Procurement and Accounting to maintain strong internal controls, support month end close, and ensure compliance with industry regulatory and audit requirements.

Key Responsibilities

- Supervise the daily activities of the Accounts Payable team, including invoice entry, coding, three way match, exception resolution, and payment processing.

- Establish priorities and allocate workload to meet internal deadlines and close cycles.

- Develop and maintain AP policies, procedures, and internal controls specific to Oil & Gas accounting.

- Oversee processing of joint interest billing (JIB) related invoices and ensure proper coding to cost centers, wells, AFE numbers, and GL accounts.

- Monitor vendor compliance for W9s, insurance certificates, and master service agreements (MSAs).

- Work with field operations to reconcile field tickets and verify supporting documentation.

- Ensure accurate coding and payment of drilling, completions, production, midstream, and lease operating expenses.

- Serve as primary point of escalation for vendor issues, payment discrepancies, and account reconciliations.

- Manage vendor onboarding and maintain accurate vendor records.

- Coordinate with Procurement and Operations to resolve purchase order variances and unbilled accruals.

- Assist with month end close activities, including AP accruals and reporting.

- Ensure compliance with GAAP and company audit requirements.

- Support internal and external audits by providing documentation and responding to audit requests.

- Review and approve weekly payment runs (ACH, checks, wires).

- Recruit, train, and mentor AP staff.

- Conduct performance evaluations and provide coaching to improve efficiency and accuracy.

- Champion continuous improvement initiatives and technology adoption (AP automation, OCR tools, ERP enhancements).