Accounts Payable Coordinator

Description:

At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise - in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.

We’re looking for a detail-driven, organized, and proactive Accounts Payable Coordinator to join our accounting team. This role is essential in ensuring accurate and timely processing of vendor invoices, receipts, payments, and financial records. If you thrive in a fast-paced environment and enjoy keeping financial operations running smoothly, have a great attitude, this is a great fit.

Responsibilities

- Process high-volume vendor invoices/credit card receipts with accuracy and efficiency for 2 subsidiaries

- Review invoices/receipts for proper coding, approvals, and compliance with company policies

- Initiate Workflows and handle invoice rejections timely

- Enter in credit card receipts

- Maintain vendor files and ensure accurate documentation (W9, COI, 1099)

- Respond to vendor inquiries and build positive vendor relationships

- Review vendor statements to ensure all invoices are entered

- Support audits by providing documentation and explanations as needed

- Collaborate with internal departments to resolve invoice or payment issues

- Roll out New AP Initiatives at the direction of Accounting Manager/Assistant Controller

- Credit Card Reconciliations

- File 1099

Requirements:

- Accounts payable or general accounting experience

- Strong understanding of A/P processes and accounting principles

- Proficiency with accounting software (NetSuite experience is a plus)

- Intermediate Excel skills (VLOOKUP, pivot tables preferred)

- Excellent attention to detail and organizational skills

- Strong communication and customer service mindset

- Ability to manage multiple priorities and meet deadlines

Preferred Skills

- Experience in a high-volume A/P environment

- Familiarity with expense management systems (e.g., Corpay, Expensify)

- Ability to analyze and improve A/P workflows

- Effectively collaborate with other team members in Accounting and Operations

Benefits:

- Medical, Vision and Dental

- 401(k) matching

- PTO

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.